Archive Assistant - Public Engagement and Archive - Operations Group - LMB 2398

View Vacancy -- Archive Assistant - Public Engagement and Archive - Operations Group - LMB 2398
Open Date
17/04/2024, 16:00
Close Date
15/05/2024, 23:55
Research Institute 1  
MRC Laboratory of Molecular Biology
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.  At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK.  You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
Research Institute / Unit Information 1  
The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.
 
There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.
 
The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.
UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org
Band 1  
MRC - 6
Location 1  
Cambridge
Salary 1  
£23,328 - £24,485 per annum (pro rata)
Contract Type 1  
Fixed Term
Job Type 1  
Administration & Management
Full Time / Part Time 1  
Part Time
Hours per week 1  
Up to 22
Contract Length 1  
9 Months
Job Description 1  

Overall purpose: 

To assist the Archivist and Engagement Officer in the day-to-day running of the LMB Archive, providing information and resources about the LMB, its history, science and its scientists, and to support the Archive’s involvement in the LMB’s public engagement and communication activities. 

To help manage LMB alumni records and engagement, and to undertake specific projects as required.

Main duties/ Key responsibilities:

•    To support the day-to-day running of the LMB Archive. The Archive consists of a diverse selection of physical and online resources in varying formats and provides information and resources to internal and external users. 

•    To help maintain a database of LMB alumni from leaver information provided by the Divisional Offices, ensuring consistency of entries and up-to-date contact details. Liaising with Divisional Offices for missing or incomplete information and ensuring GDPR requirements are met.

•    To help maintain a database of LMB articles from newspaper and press resources, with physical and electronic access to the articles, scanning articles where required. 

•    To help manage the physical resources, including manuscripts, photographs, newspaper articles, recordings, models and artefacts through sorting, cataloguing and filing material in an ordered, structured way to assist retrieval and dissemination of information. To ensure correct storage and handling of material in line with best practice.

•    To assist with cataloguing and sorting of donations to the LMB Archive.

•    To assist with LMB alumni engagement, including production of an annual alumni newsletter, and helping to deliver alumni events such as memorial symposia.

 
•    To assist the LMB News Team with the generation of biographical articles for the LMB’s website.

•    To assist with the promotion of the Archive resources and the LMB through the website and the use of material in exhibitions, including displays in the LMB Exhibition Room.

•    To assist with general enquiries from LMB, MRC and UKRI stakeholders and external users.

•    To assist with work on special projects, as required.

Working relationships: 

You will report to the LMB Archivist and Engagement Officer. 

The Archive is part of the LMB Public Engagement Team, and you will develop good relationships with them, LMB Library staff and the LMB VisLab team. In addition, you will develop good relationships with internal staff, especially the Divisional Administrators, and all internal and external archive users.  

Equality & Diversity 

UKRI values the diverse skills and experience of its employees and is committed to achieving equality of treatment for all.  Our objectives are that all individuals shall have equal opportunities for employment and advancement on the basis of their skills, aptitudes and abilities.  UKRI is committed to the engagement and retention of the best possible talent and to creating an environment that encourages excellence in scientific research through good equalities and diversity leadership and management.  

Person Specification 1  

Education / qualifications / training required: 

Essential: Educated to A’ level or equivalent experience.

Desirable: Educated to degree level or equivalent experience.

Previous work experience required: 

Essential: 

• Experience of working in an office environment.
• Experience of managing and organising information and material.

Desirable: 

• Experience of working in a library or archive.
Knowledge and experience: 

Essential: 

• Experience in Information and Communication Technology, especially database management, Microsoft Office or equivalent and the internet.
• Information literacy: experience with dealing with print and electronic formats.
• Experience of gathering information from various sources to respond to enquiries.
• A keen interest in libraries or modern archives/record management.

Desirable: 

• Familiarity with academic libraries and library searching tools.
• Knowledge of archive storage and use of best practice.
• Interest in science and knowledge of the LMB, its mission and research.
Personal skills / behaviours / qualities: 

Communication skills

Essential: 

• Excellent oral and written communication skills.
• Polite, professional, approachable and consistent.
• A positive attitude and willingness to adapt and learn new things.

Organisational skills

Essential: 

• Good organisational skills.
• Good time management skills with the ability to prioritise work and complete tasks in a timely manner.
• A proven ability to work under limited or without supervision.
• Ability to work well within a team and to use initiative when required. 

Other skills

Essential: 

• Ability to capture fine details and ensure consistency of data.
• Ability to provide accurate information and data.

Desirable: 

• Demonstrable commitment to continuous professional development.

Further Information 1  

You must at all times carry out your responsibilities with due regard to the UKRI: 
•    Code of Conduct
•    Equality, Diversity and Inclusion policy
•    Health and Safety policy
•    Data Protection policy

Job descriptions should be reviewed on a regular basis and at the annual appraisal.  Any changes should be made and agreed between you and your manager.

The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post.  All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post, the MRC and UKRI.  

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

The MRC is a great place to work and progress your career, be it in scientific research or the support functions.The MRC is a unique working environment where our researchers are rewarded by world class innovation and collaboration opportunities that the MRC name brings. The MRC is an excellent place to develop yourself further and a range of training & development opportunities will be available to you, including professional registration with the Science Council.
Choosing to come to work at the MRC (part of UKRI) means that you will have access to a whole host of benefits from a defined benefit pension scheme and excellent holiday entitlement to access to employee shopping/travel discounts and salary sacrifice cycle to work scheme, as well as the chance to put the MRC and UKRI on your CV in the future.
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We welcome applications from all sections of the community irrespective of gender, race, ethnic or national origin, religion or belief, sexual orientation, disability or age. As "Disability Confident" employers, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy.
UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.
We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check.  The role holder will be required to have the appropriate level of security screening/vetting required for the role.  UKRI reserves the right to run or re-run security clearance as required during the course of employment.