Senior Executive, Administrative Support

School of Physical and Mathematical Sciences seek to hire the position of Senior Executive to support the MSc Programmes.

SPMS seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

The position reports directly to Manager, Student Administration. The incumbent is required to provide administrative support to MSc Programmes in the execution of his/her duties, which include but not limited to communication, media management, planning and organizing events/marketing events.

Key responsibilities:

Programme Operations: Outreach/Marketing Activities

• Organise outreach/welcome/convocation/events for prospective students, current students and alumni

• Raise Purchase Requests (PR) for catering services via Ariba system

• Prepare Invitation to Quote (ITQ) for outreach/marketing related activities

• Prepare workshop/seminar announcements for posting in SPMS

• Book venues for information sessions and seminars

Social Media

• Draft and organise social media content to promote MSc programmes, videos and media coverage on Facebook, LinkedIn and Instagram.

• Contribute to social media quantitative and qualitative analytics reporting

• Create and coordinate content for social media campaigns and observances with assigned marketing vendor

• Monitor and research influencers, trending topics and tools

• Source content within NTU and via web

• General social media planning, research, reporting and coordination as assigned

Writing and Editing

• Instructors’ bios

• Photo captions

• Blogs

• Event descriptions

• Interviewing

• Copyediting

Photo, Video and Graphics

• Edit and format photos and videos for social media and web

• Photo, video and audio editing

• Photography and videography

• Infographics

• Gifs, animations and graphics

Other Administrative Duties

• Assist with annual admission processes

• Assist matters pertaining to academic services

• Assist in preparation and consolidation of data for reporting purposes where required

• Manage minutes taking during meetings and create PowerPoint slides for meetings

• Assist in any ad hoc matters as delegated as required

Requirements:

• Bachelor’s degree in marketing, advertising or communication from a recognized University

• Marketing experience preferably in the Higher Education sector

• Proficient in Computer skills, including MS Office (Word, Excel, PowerPoint and adept in Adobe Photoshop, Illustrator, Premiere Pro and/or After Effects is beneficial.

• Candidate must be meticulous, people-oriented, customer-focused and a dedicated team player

• Strong organizational, time management, communication, and interpersonal skills

• Proactive problem solver and adaptable to dynamic environments.

• Strong ability to multi-task and prioritize with competing deadlines Ability to work in a highly collaborative and fast-paced environment

• Take initiative and drive projects to successful completion.

• Ability to take feedback and direction with strong attention to detail

• Excellent written and verbal communication for interactions with diverse stakeholders.

Hiring Institution: NTU