Assistant Manager, Administration

Updated: about 1 month ago
Location: Singapore,
Job Type: FullTime

Join Our Team at the NTU Chinese Medicine Clinic

Established in 2009, the NTU Chinese Medicine Clinic serves as a TCM Board approved teaching clinic for the programmes in Biomedical Sciences and Chinese Medicine at the NTU School of Biological Sciences. We offer a range of services including acupuncture, cupping, tuina treatment massage for adults, and paediatric tuina, along with herbal medication.

Job Description

  • Coordinate Chinese Medicine Continuing Professional Education (CPE) events, ensuring seamless organization and execution.
  • Support outreach efforts for Chinese Medicine clinic and public courses, fostering community engagement and awareness.
  • Manage enrichment programmes, overseas internships, and exchange programs during term breaks, facilitating opportunities for students' experiential learning.
  • Coordinate faculty development programs and workshops focused on pedagogy, assessment strategies, and technology-enhanced teaching methods to enhance faculty effectiveness.
  • Facilitate student orientation sessions, workshops, and academic support programs to promote student success and active engagement.
  • Maintain comprehensive documentation related to STRE requirements and Beijing University of Chinese Medicine requirements, ensuring compliance and accuracy.
  • Assist lecturers and adjunct lecturers in leveraging educational technology tools and learning management systems (LMS) to facilitate course delivery, communication, and collaboration.
  • Coordination of logistics for both internal and external resources.
  • Oversee scheduling of timetables for both the double-degree programme and single-degree program, optimizing resource allocation and ensuring programme efficiency.
  • Provide academic support and resources to students, including organizing study skills workshops and facilitating access to supplementary learning materials.
  • Undertake administrative tasks and ad hoc duties as required, contributing to the smooth operation of the unit.


  • Degree or diploma in Chinese Medicine or Chinese language or related healthcare fields.
  • Proficiency in English and Mandarin, both spoken and written, to communicate effectively with diverse patient populations.
  • Proficient in MS Office applications.
  • Minimum of 3 years of experience in student administration, preferably in a higher education. Candidates without direct experience but possess a proactive "can-do" attitude will also be considered.
  • Excellent organizational and time management skills to effectively manage multiple tasks and meet deadlines.
  • Strong analytical and problem-solving skills to identify issues, propose solutions, and make well-informed decisions.
  • Meticulous attention to detail to ensure accuracy and adherence to regulations.
  • Strong interpersonal and communication skills, fostering effective collaboration and engagement.
  • Self-driven and motivated, with a proactive approach to tasks and responsibilities.
  • A team player with the ability to contribute positively to team dynamics and collective goals.

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

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