Lead Administrator (Operations)

Updated: 29 days ago
Job Type: Permanent

Lead Administrator (Operations)-2400844



•    Career Development + tertiary study benefit.
•    Family friendly employer + on-site childcare providers.
•    Open to flexible work arrangements.
•    Salary + 6.75% superannuation + five weeks' annual leave.

The role/Te mahi

We have an exciting opportunity as a Lead Administrator, supporting the Operations Division portfolio; a diverse portfolio covering a wide range of service areas including Information Technology Services, Property and Campus Development, Sustainability and Health and Safety. 

With your proactive approach, organisational skills and enthusiasm, you’ll be instrumental in steering the ship and driving success within the division. 

In this role you will lead staff, manage the provision of administration support, and be involved in process improvement. 

You will support a team of Administrators who are dispersed across a range of departments and locations, collaborating closely with key stakeholders and Directors.

The role will require you to:
•    Maintain regular communication and work closely with stakeholders.
•    Develop a working knowledge of your team’s day-to-day administrative tasks and University of Otago systems and processes.
•    Ensure your staff are appropriately trained, equipped and supported to fulfil their roles.
•    Work continuously to improve systems and processes.

You will work alongside experienced Lead Administrators and as part of a supportive leadership team.

Your skills and experience/Kā pūkeka me kā wheako

Our successful candidate will have:
•    Significant experience in a busy and/or complex administration environment.
•    The ability to be calm, adaptable and flexible in a fast-paced environment.
•    Strong communication skills and the ability to deal with a range of people.
•    A positive team approach that is solutions focused.
•    Strong Microsoft Office skills.

You will be a highly organised self-starter, who enjoys problem solving and is excellent at building and maintaining effective relationships with clients, students, and colleagues. 

Your relationship building skills will be important, ensuring that you become the trusted point of contact for a both staff and visitors.

About our team/Mō te tīma

Lead Administrator roles are part Divisional Services and Administration, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to the University’s internal and external customers.

Further details/Pūroko

This is a permanent, full-time (37.5 hours) position, located in Dunedin. 

You must have the right to live and work in New Zealand to apply for this position.

The appointments range for this role is $70,602 to $76,668. Top of Range $82,849.

Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.

Specific enquiries may be directed to Emma Dewar, Manager Client Services via the contact details below.


To submit your application please click the apply button below. Applications quoting reference number 2400844 will close on Monday, 3 June 2024.

Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Emma Dewar    Tel: +64 21 279 1502

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location
Employment Status
Salary Level and Range Level 6 (Range of Appointments $70,602 to $76,668, Top of Range $82,849)
 Client Services (Corporate and Services)
Job Function
 Administration and Operations

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