Course Administration & Timetabling Coordinator

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Course Administration & Timetabling Coordinator

• Location: Kelburn
• Type: Permanent
• Post Date: Sun Feb 11 23:55:17 2024
• Ref: 713

• Have you got experience working in a large organization supporting multiple stakeholders?
• Are you a detail-focused individual who enjoys working in a busy, multi-task and multi-system environment?
• Do you have experience working within a tertiary environment and/or with a timetabling system such as Syllabus Plus?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Course Administration & Timetabling Coordinator on a permanent, full-time contract.

Responsibilities of the role include:

• Creating and maintaining the academic, tutorial and end-trimester test timetables as well as appropriate reporting.
• Assisting in the central management of the end-trimester test periods.
• Maintaining the DegreeWorks degree audit software to ensure up-to-date data is available for staff and students.
• Providing efficient and effective usage of rooms across the University.
• Working co-operatively with other university staff and units to ensure the accurate configuration and maintenance of course and qualification data.

Ō pūmanawa - About you

You will be a motivated, detail-focused individual who enjoys working in a busy, multi-task and multi-system environment, and who can remain calm under pressurised conditions.

As a champion of effective time management and forward planning, you will be a highly organised self-starter and natural relationship builder who relishes working autonomously as well as contributing positively to a high performing team.

You will display highly competent administration skills and an ability to work methodically and keep on-task till the work is completed. Experience within a tertiary environment and/or with a timetabling system such as Syllabus Plus or CMIS would be an advantage.

Key Requirements:

• Proven ability to work to a very high standard of accuracy, with an appreciation of the importance of data integrity.
• Proven ability to proactively manage time and tasks in a fast-pace and open-plan environment.
• Proven experience working in a large organisation supporting multiple stakeholders.
• Proven ability to communicate and build effective relationships with a wide range of colleagues, users and stakeholders.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

You should join our small but mighty team if you enjoy working in a busy, fast-paced, and multi-system environment, can solve complex puzzles in your sleep, and would like to unlock the mysteries of the university teaching space for others. We are friendly, supportive and are an integral part of the university environment.

Role Description - Initial appointment from $55,244 to $67,000 per annum, with further growth to $77,346.

Close Date for Vacancy: 28 February 2024. We will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Teresa Schischka (04 463 9983 or [email protected] ). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form . Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to [email protected] stating the reference number and position title from the advert in the subject line.

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