Office Manager

Updated: about 13 hours ago

Your job
Do you want to work in an environment with great colleagues, a good work-life balance, and where independence is valued? Are you organizationally strong and enjoy taking work off your colleagues' hands? Then we are looking for you!

We are looking for a new colleague. As an Office Manager, you provide secretarial, organizational, and administrative support to relieve the General Director of the Agrotechnology & Food Science Group (AFSG) and lead the executive secretariat. At AFSG, we are engaged in research and education in the fields of nutrition and health, food technology, and biomolecular and biobased sciences. The General Director maintains many contacts in the (international) Agrofood world, such as with ministries, top sectors, institutes, and the business community.

Your Role Summarized:


  • you manage the (complex and dynamic) agenda of the General Director;
  • you organize and manage the mailbox of the General Director;
  • you lead the executive and staff secretariat, which includes you and two other colleagues;
  • you monitor the procedural progress of ongoing files and assignments and act proactively.
  • you prepare various meetings in collaboration with relevant colleagues, handle the meeting documents, take minutes, and maintain action lists.
  • you share progress, gather discussion points, and proactively suggest topics for meetings of the General Director and the executive team (comprising the directors, executive secretary, HR manager, and Finance manager).
  • you ensure clear communication with stakeholders inside and outside WUR and prepare drafts of emails, texts, memos, announcements, etc., for the General Director.
  • you are responsible for the smooth operation and documentation of administrative processes within the secretariat, taking initiative to improve processes.
  • together with your direct colleague (the Management Office Assistant of the operations director), you support organization-wide tasks, such as organizing a New Year's reception or a colleague's farewell.

As an Office Manager, you are the first point of contact for various staff members and external contacts concerning the General Director.


Your qualities
  • you have at least a completed vocational education level 4, such as Schoevers or a similar secretarial course;
  • you have extensive work experience as an Office Manager or executive secretary in a complex environment;
  • you have excellent command of Dutch and English.

Additionally:


  • you are good at setting priorities, stress-resistant, and have a friendly yet firm personality;
  • you are proactive, solution-oriented, work independently, and are a go-getter;
  • you are discreet, have a sense of relationships, and handle confidential information appropriately;
  • you naturally seek collaboration and easily make new contacts;
  • you can maintain an overview of various tasks and work under pressure;
  • you have extensive experience with software packages such as MS Office and quickly adapt to new systems and procedures.

In our international work environment, more and more communication is in English. For this position, language level B2 is required and C1 in Dutch.

Please note: due to immigration restrictions it is not possible to obtain a work permit if you don't have an EU-passport. We would like to emphasise that applying for this position is only possible if you are either an EU passport holder or already have a workpermit for the Netherlands without sponsorship.


We offer you

Wageningen University & Research offers excellent

terms of employment

. A few highlights from our Collective Labour Agreement include:

  • working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
  • the option to accrue additional compensation hours by working more;
  • sabbatical leave, study leave, and partially paid parental leave;
  • there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
  • a fixed December bonus of 8,3%;
  • excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of between € 2932,-. and € 4001,-. for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 8). The position is for 36 hours a week, 32 hours is also possible.

You will initially receive a one-year contract, which will be extended to an open-ended contract upon in mutual enthusiasm.                                                                                                   

Wageningen University & Research encourages internal advancement opportunities and mobility with an internal recruitment policy. There are plenty of options for personal initiative in a learning environment, and we provide excellent training opportunities. We are offering a multi-faceted position in an international environment with a pleasant and open working atmosphere.

You are going to work at the greenest and most innovative campus in Holland and with your work you have a clear and positive impact on society. At WUR we work on the most pressing challenges of our time, like climate change and feeding the world in a sustainable way. 


Do you want more information?

For more information about this position, you can contact Saskia Faas, manager of the executive office, via email: [email protected] .

For more information about the procedure, you can contact Rutger Voorrips, corporate recruiter, via email: [email protected] .

Do you want to Apply?
You can apply directly via the application button on the vacancy on our website so that we can process your personal data with your consent.

This vacancy is open up and until July 1, 2024. If we receive suitable responses before the closing date, we will immediately schedule the first interviews. So don't wait to apply.

Procedure
An assessment may be included in our selection procedure.

Equal Opportunities
Wageningen University & Research (WUR) employs a large number of people with very different backgrounds and qualities, who inspire and motivate each other. We want every talent to feel at home in our organisation and be offered the same career opportunities. We therefore especially welcome applications from people who are underrepresented at WUR. A good example of how WUR deals with inclusiveness can be read on the page working at WUR with a functional impairment .


We are

The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,600 employees (6,700 fte) and 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR and watch this video to get an idea of our green campus!

We will recruit for the vacancy ourselves and do not appreciate unasked for services from recruitment agencies. However, sharing in your network is appreciated.



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