Administrative Coordinator for the Proteomics Research Infrastructure

About Proteomics Research Infrastructure

Spearheaded by the generous backing of the Novo Nordisk Foundation (NNF), the Proteomics Research Infrastructure (PRI) stands as a cutting-edge mass spectrometry (MS)-based proteomics research facility. This state-of-the-art infrastructure ensures seamless and prompt access to the latest proteomics technologies for researchers across Nordic countries, delivering comprehensive assistance encompassing consultancy, sample preparation, MS measurements, and data analysis. Beyond its instrumental role in research, PRI actively shares proteomics knowledge and advancements with the local research and industry communities.

Situated at the Faculty of Health and Medical Sciences, University of Copenhagen, in the heart of the city, PRI operates in close collaboration with the Novo Nordisk Foundation Center for Protein Research (CPR). With a robust user base that transcends institutional boundaries, PRI supports a diverse community of researchers from many different backgrounds.

To support the administrative activities in the PRI we are in search of a qualified Administrative Coordinator. The environment in the PRI is vibrant, ambitious, and international, with many different nationalities represented. The working language is English.

Job description

We are recruiting an organized, structured, and highly motivated person for an Administrative Coordinator position. The position will cover a variety of administrative tasks and therefore we are looking for an open-minded generalist to assist with the tasks mentioned below:

• In collaboration with the Finance department issue invoices and act as the bridging part between the customers and the Finance department.
• In collaboration with the Finance department monitor the facilities budget and prepare budget reports throughout the year.
• Support the director with reporting to the Novo Nordisk Foundation.
• Assistance in ordering equipment, consumables and ensuring procurement adheres to tender regulations.
• Public representation of the PRI including press releases and social media presence (in collaboration with the Communication department).
• Personal assistance to the PRI director (administration of calendar, meeting and travelling activities as well as organization meetings).
• Coordination of activities within the PRI (e.g. organizing training courses, data club, retreats)
• Other administrative tasks related to the PRI.
• Collaborations with the administrative departments at the central university level (Finance Department, HR, Communications, IT, Legal).

Qualifications

In close collaboration with the director, the Administrative Coordinator must provide structure with the administrative activities in the PRI and keeping an overview of the tasks and an ability to work independently. Further qualifications include:

• University degree (MSc.)
• Experience with administration in the public sector will be seen as an advantage
• Open and positive personality and team-player
• Self-motivated, highly organized, strong attention to details and excellent time management skills
• Solid computer skills 
• Excellent communication skills in spoken and written English and Danish

Terms of salary and employment

The employment and salary conditions are in accordance with the Circular on the Collective Agreement concerning academics in the state sector concluded between the Ministry of Finance and AC (the Danish Confederation of Professional Associations). The salary level will be determined based on the salary group for special consulants according to the AC agreement. Negotiation for salary supplement is possible.

The working hours are 37 hours per week. The position is permanent.

The expected starting date is 1 March 2024.

Your application

Your application must include:

• Letter of application addressing the requirements (max. one page) 
• Curriculum Vitae 
• A certified/signed copy of certificate(s) of education.

Please submit your application by clicking on "Apply Now" below. Only online applications are accepted.

Application deadline: 15 January 2024, 23.59 CET. Applications submitted after the deadline will not be accepted.

Interviews are expected to take place at the end of January.

Informal enquiries about the positions can be addressed to PRI Director Michael Wierer, [email protected]

University of Copenhagen wish to reflect the diversity of society and welcome applications from all qualified candidates regardless of age, disability, gender, nationality, race, religion or sexual orientation. Appointment will be based on merit alone.

Part of the International Alliance of Research Universities (IARU), and among Europe’s top-ranking universities, the University of Copenhagen promotes research and teaching of the highest international standard. Rich in tradition and modern in outlook, the University gives students and staff the opportunity to cultivate their talent in an ambitious and informal environment. An effective organisation – with good working conditions and a collaborative work culture – creates the ideal framework for a successful academic career.