Promotions and Outreach Coordinator

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of March 31, 2025 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location - This role is in-person at the University of Alberta Botanic Garden.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the University of Alberta Botanic Garden

With passionate, purposive, and resourceful as its foundational values, the University of Alberta Botanic Garden (UABG) is on a mission to connect people with nature, the earth, and the essence of life. The University of Alberta Botanic Garden is a stunning 240-acre award-winning visitor attraction located 15 minutes southwest of Edmonton, with cultivated gardens and plant collections, indoor showhouses, and extensive natural areas. Highlights of the University of Alberta Botanic Garden, which was established in 1959, include the world-renowned and award-winning Aga Khan Garden; the Kurimoto Japanese Garden; a tropical showhouse with exotic butterflies; temperate and arid showhouses; alpine, herb, rose, peony, lilac, lily, and primula collections; Native Peoples Garden; trial beds and much more. We are passionate about connecting people with the earth so they cherish the essence of life. The Garden’s four strategic pillars supporting this connection are:

• being a flourishing and diverse botanic garden
• nurturing our communities
• learning through discovery
• cultivating transformational experiences

Position 

This position will coordinate projects with the UABG team members and engage with University External Relations to collaboratively develop effective promotional strategies through design development as well as through enhanced web and social media presence. This position will collaborate with University of Alberta External Relations to develop brand appropriate visual materials utilizing design, photography and video to capture the mission and values of and promote the activities of the UABG. The position will collaborate with University of Alberta Brand Awareness to design an array of promotional materials including uniforms and gift shop merchandise. A primary role of the Coordinator is to liaise with and utilize External Relations to create a smooth and responsive approach to brand enhancement and UABG revenue generation activities.The Coordinator will work collaboratively with the various UABG Managers, UABG Team Leads, and Director to support the promotional needs of each unit within the context of UABG and the University of Alberta. This position will collaborate with the Creative Centre to design, produce, and print a variety of promotional materials.  This will support the creation, implementation, and maintenance of Program Guides, Annual Reports, pamphlets, brochures, UABG websites, posters, banners, videos, signage, social media ads, and presentations using digital media in conjunction with External Relations staff members. The Coordinator will also participate in promotions and implementation of other Garden activities and promotions as required.

Duties 

• Develops and executes, from conception to production, a wide array of promotional materials (including but not limited to signage, posters, banners, brochures, program guides, annual reports, and presentations)utilizing a variety of print and digital media;
• Coordinates photography, videography, and audio-visual support when necessary;
• Drafts and/or generates routine internal and external communications. Gather information to draft emails, memos, and other documents for supervisor review;
• Responsible for the ongoing stewardship of the UABG digital presence including websites, blogs, listing sites or other social media devices;
• Liaise with External Relations to coordinate, implement, and monitor a consistent approach to brand enhancement activities, digital communications, online projects, and social media experiences;
• Assist in the maintenance and monitoring of the UABG website.

Minimum Qualifications

• Post Secondary Education in Event/Project Management, Design, Media Arts, other related area;
• Computer experience;
• Excellent oral communication, interpersonal and problem-solving skills;
• Demonstrated organizational, planning, and time management skills;
• Ability to work independently and effectively with cross-functional teams.

Preferred Qualifications

• IntelliLeisure knowledge an asset;
• Adobe Creative Suite: InDesign, Illustrator and Photoshop knowledge an asset;
• Experience with photography and videography an asset;
• Experience and understanding of social media and website platforms an asset;
• Experience and understanding of Google Suite an asset;
• Project management experience is an asset;
• Standard First Aid (within 3 years) and CPR C Certification (within 1 year) an asset.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.