Project & Administrative Coordinator, Undergraduate Initiatives & Awards

Date Posted: 04/04/2024
Req ID: 36777
Faculty/Division: UofT Scarborough
Department: UTSC:Ofc of the Vice-Prin (Acad) & Dean
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00050650

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Vice-Principal Academic & Dean provides leadership in academic programming and related services to the campus, ensuring innovation and excellence in teaching and scholarship and an academically responsive environment that values and supports the contributions of a diverse campus community. Within the tri-campus University of Toronto, the Vice-Principal Academic & Dean represents the policies and points of view of U of T Scarborough, and makes independent judgments on University matters. Within U of T Scarborough, the Vice-Principal Academic & Dean promotes the teaching, research, and scholarship of faculty; excellence and access for students; the career development of administrative staff; and the well-being of the campus as a whole.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

The Project and Administrative Coordinator, Undergraduate Initiatives & Awards, will report to the Manager, Undergraduate. Graduate and Post-Doctoral Initiatives in the Office of the Vice-Principal Academic & Dean and will work closely with the Vice-Dean Teaching, Learning, and Undergraduate Programs, whose portfolio includes pedagogical innovation and curriculum renewal, with particular attention to inclusion, accessibility, Indigeneity, and anti-racism; experiential and global learning; and internal and external awards and funding opportunities related to teaching and learning. The Project and Administrative Coordinator, Undergraduate Initiatives & Awards, will hold responsibility for administering and providing strategic support for a range of projects and initiatives that relate to teaching, learning, and undergraduate programs, and for coordinating awards and funding processes.

Your responsibilities will include:

• Executing assigned tasks according to production schedules and project plans
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Assessing and revising processes that support administrative activities and objectives
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Generating reports
• Updating and maintaining database records
• Writing routine documents and correspondence
• Disseminating information

Essential Qualifications:

• Completed Bachelor's Degree or acceptable combination of equivalent experience
• Minimum five years of recent and related experience in project coordination providing operational support to multiple projects with multiple stakeholders, preferably in a post-secondary institution and/or educational setting
• Demonstrated experience in administering multiple projects and tasks simultaneously including coordinating scope of projects and administering the life cycle from conceptualization to completion
• Experience with educational programming and/or initiatives related to teaching, learning, and curriculum
• Demonstrated experience creating, writing, and editing content and correspondence with exceptional writing skills
• Evidence of a commitment to equity, inclusion, accessibility, and anti-racism in educational settings with demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Must have strong computer skills, including a high degree of functionality in the use of all Microsoft Office applications
• Experience coordinating awards and funding processes in a post-secondary environment
• Results-oriented with strong time-management and problem-solving skills with the ability to make effective decisions and set priorities to meet tight deadlines in a fast-paced, dynamic environment
• Must demonstrate strong personal initiative; tact and good judgment and ability to successfully set and meet deadlines
• Strong organizational skills and proven attention-to-detail with a demonstrated commitment to accuracy
• Must be a team player with the ability to develop and maintain effective working relationships with a diverse population of students, staff, faculty and external stakeholders

Assets (Nonessential):

• Experience in inclusive and anti-oppressive educational leadership.

To be successful in this role you will be:

• Accountable
• Adaptable
• Communicator
• Motivated self-learner
• Organized

NOTE:

• This is a TERM position ending in March 2025
• A full job description is available upon request from the UTSCH HR Office .
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .

Closing Date: 04/15/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.