National Online Recruitment Officer

Updated: 24 days ago
Job Type: FullTime
Deadline: 29/05/2024; 29/05/24

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.














About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023 and 2024, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Reporting to the Assistant Director of Undergraduate Recruitment, the National Online Recruitment Officer is responsible for planning and organizing the University’s domestic recruitment including planning and implementing the university’s national high school and college visitation programs and other recruitment events, including relevant online recruitment events.

The incumbent is responsible for the training of recruitment representatives (i.e. recruitment staff, student ambassadors and other stakeholders). The incumbent represents Carleton University and the Ontario system at presentations; nationally and in the USA. The incumbent participates in on and off campus recruitment events including relevant online events for prospective students; responds to information requests providing advice to a diverse group of prospective students, parents, guidance counsellors, teacher, university colleagues and other organizations on admissions, programs and services and assists with providing copy for internal and external publications, University websites, social media tools and performs other duties as required.


The incumbent must possess the following qualifications:
• Excellent presentation skills and experience developing presentations and speaking to large groups of people. Ability to project a positive image when addressing large audiences.
• Exceptional organization skills to plan, implement and participate in recruitment activities both on and off campus and online.
• Strong knowledge of Carleton University, the University’s academic programs, structure and admission and recruitment practices, the Ottawa region and the Canadian and international education systems.
• Able to professionally and tactfully interact with external stakeholders, including guidance counsellors, in a timely and respectable manner.
• Capable of effectively organizing and handling a heavy workload; working independently using good judgment; ability to take initiative.
• A high energy level, patience, flexibility, and a willingness to travel extensively and work non-traditional hours. Travel and time commitments will depend on the recruitment event schedule. Ability to complete tasks while travelling up to two weeks at a time for work.
• Effectively work as a member of a team and contribute to hiring, training, motivating and coaching team members including during travel periods and on evenings and weekends.
• Ability to recruit, motivate, and organize student ambassadors for various recruitment activities and events.
• Excellent communication and writing skills required for interacting with a diverse population.
• Strong understanding of social media and other emerging platforms for engaging with prospective students and an ability to learn and keep up to date with various computer software and technology.
• Maintains a valid driver's license.
• English language fluency is required. French language fluency is considered a strong asset.

Education and Experience:

The above is normally acquired through the completion of:
• Honours undergraduate degree. Strong preference given to a Carleton undergraduate degree.
• 5 years of experience in recruitment, event planning, marketing, public relations, communications, or journalism, including professional presentations to large groups (100+ attendees), preferably in a university environment
• Supervisory experience required.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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