Graduate Administrator (TERM)

Date Posted: 04/09/2024
Req ID: 36912
Faculty/Division: Faculty of Arts & Science
Department: School of the Environment
Campus: St. George (Downtown Toronto)
Position Number: 00049942

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The School of the Environment serves as an interdisciplinary centre for environment and sustainability education, creating new knowledge, training future leaders, and contributing to positive environmental and social change from the local to the global scale. As an extra-departmental unit within the Faculty of Arts & Science, our faculty are commonly cross-appointed with other departments and units at the University of Toronto. We offer undergraduate programs in Environmental Science and Environmental Studies, several joint undergraduate programs, a graduate program in Environment and Sustainability, and graduate interdisciplinary Collaborative Specializations in Environmental Studies and Environment & Health. Our goal is to foster positive change for a sustainable future through transdisciplinary research, teaching, and collaboration.

Your opportunity:

Reporting to the Department Manager, and under the general direction of the Associate Director, Graduate Studies, the Graduate Administrator will provide program administration for the School's graduate programs and collaborative specializations.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
• Analyzing and making recommendations on award funding allocation
• Ensuring that procedures and/or guidelines are followed
• Analyzing statistical information to inform enrollment projections and planning
• Determining logistical details required for the execution of admissions processes
• Delivering student recruitment presentations
• Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors

Essential Qualifications:

• Bachelor's Degree or an acceptable equivalent combination of education and recent and relevant experience
• Minimum four (4) years of relevant experience providing program administration support in a university environment, with a minimum of one (1) year experience providing administration for a graduate program
• Demonstrated experience providing academic and financial advising to current and prospective students
• Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions
• Experience analyzing and making recommendations on awards and scholarships
• Experience administering the graduate admissions process, including evaluating applications and credentials, recommending applications for referral, tracking application status, maintaining records, generating and sending letters
• Demonstrated ability to support the TA and instructor hiring process
• Experience advising faculty on appropriate graduate academic guidelines and procedures
• Demonstrated experience interpreting and applying collective agreements, legislated requirements, and University policies or equivalent
• Experience developing and delivering student recruitment presentations
• Experience working with and interpreting University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures or equivalent guidelines and procedures
• Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making
• Advanced skills in ROSI, ROSI Express, Quercus, eMarks, or similar student systems to enter data, retrieve information, and generate reports
• Proficiency in Office 365 Suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint
• Proven understanding and application of equity, diversity, and inclusion principles in a student-service environment
• A strong customer service orientation, and effective interpersonal skills to engage with students, staff, and faculty with professionalism and tact
• Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions
• Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements

To be successful in this role you will be:

• Communicator
• Efficient
• Meticulous
• Organized
• Problem solver
• Team player

Closing Date: 04/18/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This is a term position ending January 2026.