Grad/Undergrad Administrator

Date Posted: 04/10/2024
Req ID: 36894
Faculty/Division: Faculty of Arts & Science
Department: Dept of Italian Studies
Campus: St. George (Downtown Toronto)
Position Number: 00056166

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Reporting to the Chair and working closely day-to-day with the Associate Chair Graduate and the Associate Chair Undergraduate, this position is responsible for providing administrative support to the Undergraduate and Graduate programs in the Department of Italian Studies.

Graduate Program: The incumbent administers the Master’s and Ph.D. programs. Duties for the Graduate Program Office include: interprets and applies University of Toronto and departmental guidelines and procedures; administers the on-line admissions process and reviews graduate applications for the School of Graduate Studies; prepares files for the Graduate Admissions Committee; organizes course timetabling, student orientations and student registration; provides data regarding scholarships & fellowships for the Faculty of Arts & Science; assists the Associate Chairs and the Business Officer with appointments of Teaching Assistant and Course Instructor positions within the Department; and prepares SGS Calendar entries for the graduate programs. Maintains graduate database for current students, updates ROSI student records, monitors project/thesis requirements, and recommends students for graduation. Generates and analyzes statistical information. Prepares academic handbooks, updates departmental website, and coordinates meetings. Liaises with the Graduate Student Union regarding graduate student events. Advises students and advises faculty on Departmental and School of Graduate Studies guidelines procedures and regulations. Represents the department in correspondence with potential students and others interested in the graduate program(s).

Undergraduate Program: Duties for the Undergraduate Program Office include: interprets and applies University of Toronto and departmental guidelines and procedures; prepares the Faculty of Arts & Science Calendar entry and oversees course timetabling, room allocation, course enrolment, final exams, and petitions. The incumbent coordinates course evaluations and marks reporting in each session (fall/winter/summer). Prepares academic handbook, updates departmental website, and coordinates meetings. Generates and analyzes statistical information. Represents the department in Fall Campus Day and other Faculty of Arts & Science recruiting events. Liaises with Undergraduate Student Union. Advises students and advises faculty on Departmental and Faculty of Arts & Science guidelines, procedures and regulations.

Your responsibilities will include:

Closing Date: 04/19/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.