Faculty Appointment and Office Assistant

Dalhousie University, Canada

Updated: 16 days ago
Location: Halifax Mid Harbour Nova Scotia Provincial Government, NOVA SCOTIA
Deadline: 20 May 2024

Position Details
Position Information


Position Title Faculty Appointment and Office Assistant
Department/Unit Family Medicine
Location Halifax, Nova Scotia, Canada
Posting Number S145-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $25.26 - $31.97 per hour ($45,970 - $58,189 per annum, 35 hours per week)
Classification C5
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Physician Resource Officer, Faculty Appointment and Office Assistant acts as the first point of contact with the Department of Family Medicine. The position would maintain a good working knowledge of all programs within the department’s operating policies and procedures in order to clerically support all programs.
Key Responsibilities
  • Manage the Department reception area including processing the daily mail, responding to all e-mail inquiries, managing the stationery supplies, courier services, fax and copier issues, videoconferencing scheduling, Zoom bookings, room bookings, IT equipment bookings.
  • Professionally respond to general inquires, appropriately direct all callers and visitors and redirect specific requests, as appropriate.
  • With minimal supervision and in collaboration with the Physician Resource Officer, coordinate and process community academic appointments and welcome packages.
  • Ensure that faculty appointment information is updated and maintained within the internal Family Medicine Profile Application (FMPA).
  • Respond to general inquiries pertaining to faculty appointments for community physicians. Other related duties as required
  • Provide administrative support services to the Halifax Site Faculty Development Coordinator, faculty members without clerical support, the wellness committee and administrative staff requiring assistance.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
  • Business/Office Administration program with a minimum of three years’ related experience (or equivalent combination of training and experience).
  • Proficiency in MS Office applications (Outlook, Word, Excel) and database systems.
  • Excellent communication skills and ability to organize workload required.
  • Ability to work independently and multi-task in a deadline driven, team environment.
Assets
  • Experience in a health professional education environment.
  • Experience in processing academic faculty appointments.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information


Number of Vacancies 1
Open Date 05/13/2024
Close Date 05/20/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/16517