Electrical Trades Portfolio Program Administrator

Deadline: Electrical Trades Portfolio Program AdministratorCalgary, ABAcademic – MacPhail School of Energy /AUPE Temporary Salary /HybridApply for this jobThe MacPhail School of Energy is the only energy school in Canada, and we are charting a new course with a focus on sustainable energy sources and practices. MacPhail School of Energy provides hands-on, industry-guided training in labs that mimic job site environments, giving students the skills needed to find a rewarding career in the energy sector.The OpportunityReporting to the Academic Chair, you are a key member of the school’s administrative team. You are responsible for providing administrative support in a multifaceted, high paced environment. Please note this position works on a hybrid basis depending on operational needs when it comes to working remotely and on campus*This is a two-year temporary salaried position eligible for benefitsThe RoleSchedule and meet with students and potential studentsPrepare student formsMonitor and review student intake reportsIdentify students at risk with Academic Chair and InstructorObtain approval for student record changesMonitor student admissions Review student intake report for registration purposesCreate student files by exceptionLiaise with Academic ChairsLiaise with Apprenticeship and Industry Training as neededEnsure timely submission of apprentice marks and special reportsMonitor for any discrepanciesPrepare semester block reports (Instructor Schedule, Student Schedule, Class Lists)Provide class lists for student CLASSLISTAssist with program success initiative involving industry, instructors and studentsDevelop and maintain program/course tracking sheetGeneral assistance, as requiredQualifications & Experience Minimum of two (2) years of administrative experience in a fast-paced, customer focused environment requiredMinimum post-secondary certificate or diploma with a preference given to candidates with courses in Administration, Business, or MarketingKnowledge & SkillsIntermediate computer skills in using Banner (electronic information management database) and Microsoft Office SuiteAbility to take meeting minutes or notesKnowledge of general office equipment and proceduresExcellent verbal and written communication skillsPossess superior interpersonal, organizational and time management skillsJob classification: Administrative Assistant ISalary range: $46,113.30 - $56,825.60Hours Per Week: 40Position end date: March 31, 2026Posting closing date: May 8, 2024 About SAIT SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT. Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT. At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor. BEWARE FALSE POSTINGS AND RECRUITING OFFERS SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application. Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.Apply for this job