Disclosure Advisor

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of March 31, 2025 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location - Work primarily takes place at North Campus Edmonton

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Position 

Reporting to the Advisor, Office of Safe Disclosure & Human Rights, the Disclosure Advisor will be responsible for helping fulfil the mandate of the Office of Safe Disclosure & Human Rights (OSDHR).

This position will receive disclosures regarding discrimination, harassment, accommodations, safety violations, research misconduct, ethical concerns, financial mismanagement or any other possible misconduct, wrongdoing or breach of policy/procedures. Individuals making disclosures can be any member of the university community (student, staff, faculty, Postdoctoral Fellow). It is important that the Disclosure Advisor provide a safe, neutral and confidential space to hear the disclosure. The Disclosure Advisor will determine the nature of the concerns in the disclosure and provide appropriate advice and referral services.

The Disclosure Advisor may also be responsible for coordinating issues/concerns with other stakeholders such as the Dean of Students Office, Office of Student Ombuds, Human Resources and Health Safety and Environment (HRHSE), Faculty Relations, Helping Individuals at Risk (HIAR), Faculty of Graduate & Postdoctoral Studies and others.

Additionally, as needed, the Disclosure Advisor will participate in different projects, initiatives, and committees.

Duties 

Disclosures 

• Support the OSDHR Advisor in providing confidential and professional intake for disclosures brought forward by faculty, staff, students and others. The type of concerns that may be shared in a disclosure include, but are not limited to: discrimination, harassment, racism, sexual and gender-based violence, accessibility, accommodations, financial mismanagement, etc.
• Monitor online, in-person, phone and email disclosures, and follow up as appropriate.
• Refer individuals making disclosures to appropriate resources, including the Office of the Student Ombuds, the Dean of Students, Faculty of Graduate & Postdoctoral Studies, the relevant Association or Union, Human Resource Services, Faculty Relations, counselling and crisis support, and/or other relevant supports as required.
• Identify appropriate resolution and or complaint processes for individuals making disclosures; referring matters of a complex or sensitive nature to the Advisor when needed.
• Demonstrate an understanding of appropriate informal (or restorative) processes and formal complaint processes.
• Participate in the Options Navigation Network (ONN).
• Have a thorough understanding of, and act in accordance with, Discrimination, Harassment and Duty to Accommodate policy, Sexual and Gender Based Violence policy, Conflict of Interest and Conflict of Commitment policy, disciplinary processes at the University of Alberta (Student Conduct Policy, Post-Doctoral Fellows Policy, AASUA and NASA collective agreements), the Helping Individuals At Risk Policy and Procedures, Alberta Human Rights Act, Occupational, Health and Safety (OHS) Act, and the Freedom of Information and Protection of Privacy (FOIP) Act, and any relevant policies and procedures as developed in the future.
• Maintain accurate and confidential case records in the OSDHR database as per the Freedom of Information and Protection of Privacy (FOIP) Act.

Advice and Consultations

• Provide advice to individuals seeking information regarding various policies or procedures.
• Refer individuals to the appropriate office of administrative responsibility for policy questions that fall outside of OSDHR’s scope.

Program Assistance

• Attend meetings and participate on university committees on OSDHR’s behalf.
• Assist with special projects and perform other duties as required.

Qualifications

• Undergraduate degree in a related field and 2 years of experience working in a complex and confidential environment; consideration will be given to equivalent combinations of education and experience
• Thorough understanding of principles related to human rights, equity, diversity, inclusion, discrimination, harassment, social justice, and an understanding of how these principles relate to the learning and work environment
• Demonstrated knowledge of various forms of systemic oppression including racism, sexism, transphobia, homophobia, ableism, classism, etc.
• Ability to work both independently and collaboratively with a team
• Demonstrated competency in confidentiality, active listening, and neutral inquiry
• Ability to create a welcoming disclosure environment by demonstrating trustworthiness, professionalism and competence
• Ability to deal with a high degree of ambiguity and effectively identify and communicate sensitive material
• Ability to communicate effectively with individuals from diverse cultural backgrounds.
• Ability to synthesize and conceptualize situations and use appropriate professional judgment
• Ability to practice self-care and resiliency when exposed to disturbing, traumatic, and difficult materials and behaviours
• Critical thinking, analytical and problem-solving skills
• Knowledge of the Alberta Human Rights Act and the Public Interest Disclosure Act (PIDA) and their application
• Suicide awareness and basic intervention training; mental health awareness and training (e.g. QPR, ASIST, Mental Health First Aid, or equivalent training and experience)
• Training for Options Navigation Network will be required upon commencing the role (Foundational Training and Specific ONN Training)
• Knowledge and experience with Sexual and Gender-Based Violence (SGBV) is an asset
• Knowledge of Alberta and Canadian human rights law is an asset
• Knowledge of University of Alberta policies, procedures and services is an asset
• Experience within a University or College Environment is as asset
• Technical skills: Microsoft office suite, Google suite (docs, slides, forms, etc), remote/video presentation platforms (e.g. Zoom), Symplicity Advocate GME database

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.