Digital Alliances Project Assistant

Job Description
Section: Clerk’s Services
Division: Legal and Clerk’s Services
Department: Corporate Services
Initial Reporting Location: Archives – FalconbridgeThis opportunity is proudly supported by: Northern Ontario Heritage Fund CorporationJob Status: Limited Positions – Funded by NOHFC
Estimated Probable Duration: One (1) Year
Number of Vacancies: 2
Affiliation: Inside Unit
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 3 – $22.31 to $25.42 per hour

The start date will follow the selection process.

Characteristic Duties: Under the general supervision of the Manager of Clerk’s Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

1. Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
2. Enter data in electronic files.
3. Create an index of the records as required.
4. Collect statistics.
5. Maintain contacts with project partners as required.
6. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
7. Perform other related duties as required.

Qualifications:

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
• Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
• Ability to demonstrate organizational skills and attention to detailed work.
• Knowledge of archives automated systems an asset.
• Excellent use of English; verbally and in writing.
• French verbal skills an asset.
• Satisfactory health, attendance and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record and personal insurance coverage.

Funding Requirements:

New entrants into the work force (such as graduates of a Post Secondary Degree Program in Archival Studies, History, or a related field of study who are seeking first-time, post-graduation work experience in their field of study), are transitioning to a new career, or the unemployed or underemployed who are entering a new field. Candidate’s must not have previously participated in a NOHFC-funded internship, be at least 18 years of age and reside, and be legally entitled to work, in Canada.

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-stream

How To Apply
If you are viewing this job posting through a website other than the City of Greater Sudbury’s, please visit www.greatersudbury.ca/jobs  to apply online.

We must receive your resume before 11:59 p.m. on Wednesday, May 29, 2024. For those providing a French language resume, please also include an English version.

Click on the Apply for Job button.
Follow the step by step application process.
Ensure you attached a cover letter and resume. Acceptable file types are:
.doc
.docx
.txt
.pdf
.rtf
Once completed, review your application and click on the Submit button.
Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us:
For technical difficulties, issues, questions or accommodations with an application made online email [email protected]