Coordinator, Interdisciplinary Health Projects

Staff - Non Union

Job Category
M&P - AAPS

Job Profile
AAPS Salaried - Educational Programming, Level B

Job Title
Coordinator, Interdisciplinary Health Projects

Department
Health Systems | UBC Health

Compensation Range
$6,068.92 - $8,724.25 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
February 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jul 31, 2026

This is a 28-month term position, with possibility of extension, to start as soon as possible.

Candidates must include a cover letter and resume in their applications to be considered.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

UBC Health supports the transformation of health into an integrated system focused on individual and community wellbeing. UBC Health facilitates and encourages effective advocacy for continuous improvement in the health ecosystem. The Coordinator, Interdisciplinary Health Projects facilitates the development, delivery, and evaluation of initiatives that link efforts and priorities of university and health sector partners. This position will interact with faculty, staff and students from various faculties and departments at UBC Vancouver and UBC Okanagan campuses and with health sector partners, including patients and non-profit organizations, across British Columbia to support the implementation of projects that align with the UBC Health Strategic Plan to enable dialogue, activate assets, and advance policies and innovations to improve health systems at individual and community levels.

This position will coordinate diverse projects aimed at improving health systems through healthcare innovation, collaborative education and interdisciplinary research. Examples of initiatives include coordinating cross-sector dialogue about critical challenges for health in British Columbia, supporting a broad-based network for advancement of team-based care, and contributing to the development of a program for collaborative health education in team-based care. This position requires excellent diplomacy, communication and interpersonal skills, considerable judgment, and problem-solving skills to develop approaches and techniques to engage with diverse partners to achieve project objectives. Leveraging strong organizational and communication skills, the incumbent will ensure that all project activities are executed in accordance with timelines, budgets, high standards of quality and ethics, and emerging best practices for patient and public engagement.

Organizational Status

UBC Health is responsible for driving the vision of the Vice-President, Health portfolio by promoting an integrated approach to collaboration among all health programs at UBC and with external partners in the health sector, including patients and community organizations. UBC Health reports to the Office of the Vice-President, Health and serves as a resource to all health disciplines at UBC.

The Coordinator reports directly to the Assistant Director, Health Systems and receives high level strategic direction from UBC Health Directors and/or Assistant Directors. The incumbent works in close collaboration with other members of the team in the Office of the Vice-President, Health, as well as faculty and staff members from various academic units, and a wide range of partners internal and external to UBC, including individual patients, caregivers, and non-profit organizations across the Lower Mainland and throughout BC.
Work Performed

- Develop project plans for activities identified under the UBC Health Strategic Plan, ensuring consultation with project partners

- Conduct needs assessments, environmental scans and literature reviews to inform specific projects

- Contribute to project development, planning and execution

- Develop project proposals, timeframes, schedules, and budgets

- Identify work priorities for projects, set timelines, monitor budgets, and ensure project objectives and deadlines are met

- Attend meetings to define strategy, goals and scope of projects

- Coordinate logistics for project team events and meetings, including preparing and distributing agendas and other materials, taking notes, and tracking action items for follow-up

- Create and maintain comprehensive project documentation, plans, reports and financial summaries

- Gather, track, compile and report on relevant project assignment and progress information from multiple sources

- Coordinate the acquisition of information from multiple sources and individuals

- Draft project management template documents and workflow designed to support the breadth of projects within the Office of the Vice-President, Health

- Manage full projects cycle from the conception of ideas to completion of projects

- Organize and coordinate various events, including event logistics and communications

- Research and identify potential funding sources

- Prepare grant applications, reports, ethics applications and other written materials

- Coordinate and participate in meetings of the UBC Health Student Caucus

- Establish and maintain effective working relationships with various faculties, schools and departments with a commitment to the integrated collaborative nature of UBC Health

- Maintain professional levels of communication at all times to strengthen existing collaborations with UBC Health partners

- Provide project support and other general administrative duties as assigned
Consequence of Error/Judgement
The Coordinator is required to exercise professional judgment and initiative while undertaking all responsibilities and developing relationships. Inappropriate actions, errors in performance or indiscretions in judgment can have negative impact on the Office of the Vice-President, Health and the University, and may result in legal action, negative public relations, financial repercussions, and loss of credibility in the Office's ability to demonstrate value in the areas of collaborative health education, research and systems.
Supervision Received

Reports directly to the Assistant Director, Health Systems. Coordinates specific projects under the broad direction of the Directors and/or Assistant Directors. Works with considerable latitude and minimal supervision. The incumbent must be self-directed and able to manage and work independently. Work is reviewed periodically to assess performance and ensure completion of project milestones.

Supervision Given

May assign work to Work Learn students when needed.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications

Graduate degree in Education or a relevant discipline preferred.

Skills and Experience

Experience in project coordination or project management an asset.

Experience in planning and coordinating educational events such as workshops or symposia an asset.

Demonstrated ability to conduct needs analyses, plan, organize, manage, monitor and complete multiple projects simultaneously, and within allocated time and resources.

Expert ability to gather, record, and organize information.

Ability to analyze and interpret data, determine implications, synthesize complex information into summaries and reports, and provide recommendations.

Ability to think conceptually. i.e. use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations, from conception of ideas to completion of projects.

Ability to prepare and track project budgets.

Proven ability to communicate effectively and in a professional manner, both verbally and in writing.

Proven ability to develop and maintain cooperative and productive working relationships.

Ability to deal effectively with a diversity of people e.g. faculty, staff, students, community partners, external organizations, etc. in a professional and courteous manner.

Ability to exercise diplomacy and sound judgment when interpreting information and making decisions or recommendations.

Demonstrated ability to work independently and in a team environment, including the ability to collaborate with a large group of faculty, staff, students and partners.

Ability to prioritize and work effectively under pressure to meet deadlines.

Experience using Canvas, Qualtrics, and Microsoft Office including Outlook, Word, Excel, PowerPoint at an intermediate/advanced level.

Ability to learn new technologies quickly.

Ability to use video and web conferencing technologies e.g. Zoom, Skype, Go-To-Meeting, Blue Jeans, etc. for meetings.

Ability to travel on occasion within the Lower Mainland to attend meetings as required.