Budget Support Officer

Date Posted: 05/22/2024
Req ID: 37441
Faculty/Division: Faculty of Arts & Science
Department: ARTSC: Ofc of the Dean
Campus: St. George (Downtown Toronto)
Position Number: 00041717

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Planning, Budget & Finance Office provides strategic and operational advice on the financial and budget management of the Faculty, as well as internal institutional and Faculty research data and business support services to all of the Faculty’s units. The Office models, plans, and implements the Faculty’s operating budget and provides faculty-wide support and advice on the management of research, restricted and trust funds; financial analyses and forecasting; strategic planning and budget analysis; policy compliance and develops and delivers finance and business training seminars for A&S academic administrators and administrative staff.

Your opportunity:

Reporting to the Director, Faculty Budget and under the supervision of the Senior Finance Officer, Base Budget & Financial Operations, the incumbent will provide a range of support functions to the Faculty’s senior management team and the Faculty’s broad business community.

Duties include forecasting, monitoring, reconciling, analyzing, investigating discrepancies and taking corrective action, and preparing various summary reports. Aswell, the incumbent assists in the budget process by preparing target budget reports for all FAS units, by compiling data from several sources, reviewing plans submitted by FAS units, and ensuring adherence to University guidelines. S/he also prepares various statistical reports and provides advice and guidance to business officers in the interpretation and application of rules, guidelines, and procedures on a number of financial matters.

Your responsibilities will include:

• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Recording detailed transactions for many accounts including payroll
• Conducting salary and benefit costanalysis
• Identifying and resolving individual data anomalies and discrepancies
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Implementing plans and process improvements for financial administration activities
• Verifying that provisions of applicable collective agreements and/or policies are applied appropriately
• Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues

Essential Qualifications:

• Bachelor’s Degree in a business or accounting program, or an acceptable equivalent combination of education and experience.
• Minimum three (3) years of recent and related experience with finance and budget administration, preferably in a university environment.
• Intermediate level experience in VBA or equivalent.
• Experience with SAP systems, specifically financial information systems (FIS) and HRIS.
• Experience in budget analysis and account reconciliation.
• Experience clearly organizing and communicating financial information to non-financial staff and faculty at all levels.
• Working knowledge of general accepted accounting and CRA principles.
• Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.
• Strong communications skills (oral and written).
• Excellent interpersonal skills.
• Analytical ability and aptitude for detail and follow through.
• Strong organizational skills.
• Ability to work with detailed financial information, e.g. statistical information, financial statements and budgets.
• Demonstrated sound judgement and initiative as well as excellent attention to detail and accuracy.

Assets (Nonessential):

• Advanced standing in a recognized accounting program would be an asset.
• Thorough understanding of the University’s budget, financial and administrative rules, guidelines and procedures would be an asset.

To be successful in this role you will be:

• Diligent
• Efficient
• Meticulous
• Organized
• Problem solver
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 06/02/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.