Athletics & Recreation Services Administrator

Athletics & Recreation Services Administrator
Calgary, AB
Corporate Services – Athletics & Recreation /
AUPE Permanent Salary
/ On-site
Apply for this job
SAIT’s Athletic and Recreation department is a valuable part of the SAIT experience — and we are proud to support Trojans players in sports from hockey to golf. SAIT Recreation's programs and facilities are designed to support active and healthy lifestyles for our students, staff, alumni and members of the public.
The Opportunity
The Athletics & Recreation Services Administrator will support the successful operations of Athletics & Recreation through professional, accurate and timely administration and communication. This position reports to the Director of Athletics & Recreation and is an administrative member of the Trojans Athletics operations team. Evening and weekend work will be required to accommodate programs and special events.
The Role

• Athletics and Recreation Administration & Coordination:
• Arrange and initiate all A&R related travel coordination including accommodation, transportation and hospitality for all Trojans programming
• Assist with the coordination of A&R operations, including but not limited to Trojans program activities, engagements and games
• Assist with the coordination of special functions such as Coaches Meetings, Athlete Orientations and annual events such as the Athletic Gala/Banquet, Make Some Noise and Office of EDI efforts
• Assist with ES Talent Acquisition efforts through hiring, onboarding processes and progression
• Assist and support A&R Team Leads, Athletic Therapy Clinic, Safe Sport Committee & Part-Time Coaches as deemed pertinent or urgent
• Assist with fund development, government reporting and special event hosting
• Support Athletic Director with meeting requests, meetings bookings, special functions, vacation draw down & ES activities, contract creation & monitoring, note keeping & departmental communication, HSE requests and other duties as requested. 
• Contribute to Trojan Athletic Foundation in the role of Treasurer


• Finance:
• Lead all finance related coordination for Athletics & Recreation – Invoices, billing, FOAPAL transfers, purchasing, ticket revenue, event expenses, capital asset tracking, procurement, payroll, webtime entry support, grants etc. 
• Assist and maintain, reconcile and organize the Athletics & Recreation operating budget, including restricted accounts 
• Assist and liaison with SAIT Finance Business partners, purchasing agents and insurance
• Coordinate department credit card program, including the support for part-time coaching staff
• Reconcile Director credit card, variable credit limits and travel related credit purchases


• Office Reception:
• Arrange and assist A&R front desk coverage and ‘front of house’ customer communications
• Responds to inquiries and complaints regarding policies and procedures of the department
• Assist with training and policy alignment of part-time staff within the A&R department 
• Oversee and trouble shoot office equipment, copiers, printers, laptops, audio video and screens
• Assist with A&R digital reception accuracy and communication content (.ca and .com)
• Assist and support the full-time and part-time staff contingent as deemed urgent


• Special Projects & Events:
• Event support and committee contributor on all A&R departmental initiatives such as National Championships, Conference Championships, Invitational Tournaments and Showcases
• Liaison support for Trojans Alumni groups and non-profit association initiatives
• Creative content provider and admin support for Student Banquets, Awards Evenings, Social gatherings and Director lead engagement efforts
• Represent the department as required at campus community related events, booths, etc.
• Evening and weekend decision making and urgent response will be required

Qualifications & Experience

• Minimum:                                  
• Diploma in Sport, Business or Administration
• 5 years of experience in sport management, administration, office management, events or related experience
• Previous experience working in sport/recreation or equivalent experience as a post-secondary/high performance athlete 


• Preferred:
• Degree in Sport, Business or Administration


• Skills Required
• Strong communication, both written and verbal
• Excellent organizational and time management skills
• Strong experience and expertise in Project Management
• Demonstrated strong customer service skills
• Strong ability to collaborate in a team environment
• Experience with conflict resolution
• Strong ability to practice critical thinking
• Ability to coordinate diverse teams (formally or informally)
• Ability to quickly learn new technology systems and tools
• Ability to transform raw information and data into usable reports/presentations for upper management 

Job Classification: ADMINISTRATIVE ASSISTANT II - A5904
Salary Range: $50,523.20 - $62,316.80
Hours Per Week: 40
Posting closing date: January 24, 2024
View a summary of our benefits and perks for salaried employee
About SAIT
 
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
 
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
 
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT . 
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.  
 
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
 
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
 
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
Apply for this job
Jobs powered by