Archivist

Archivist
Date Posted: 03/25/2024
Req ID: 36577
Faculty/Division: UofT Scarborough
Department: UTSC:Library User Services & Collections
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00038631Description:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library’s collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:
Be a part of the UTSC Library team!

The University of Toronto Scarborough Library offers a dynamic and professional environment that fosters a culture built on respect, accountability, teamwork and a shared commitment to customer service. This position will collaborate extensively with various Library units in offering innovative and comprehensive solutions for a variety of Library initiatives. Our core mission is to support the learning, teaching and research needs of all UTSC undergraduate and graduate programs.

Reporting to the Collections Librarian, your role as Archivist is responsible for contributing to and creating archival policies, procedures, and standards for the use, storage, and preservation of materials for archives and special collections belonging to the UTSC Library. You will also assist with the accession, arrangement, description, preservation and storage of the Library’s archives, including original descriptive cataloguing of resources and archive materials, and provide relevant information for the development of promotional materials. You will reproduce materials from the library collection and create metadata. In addition, you will foster positive relationships in working with donors to acquire materials, including probing for information, preparing deed of gift, and drafting gift agreements.

Your responsibilities will include:
Implementing plans and process improvements for archival activities
Verifying that metadata has been entered according to established industry standards
Meeting with potential donors to assess materials and reach agreement on the donation of material to the archives
Assessing and determining the condition of archival materials
Creating finding aids to ensure collection materials are accessible
Developing material acquisition strategies and plans that support preservation and research needs
Keeping well informed on application copyright, access and privacy laws
Researching and recommending appropriate resources and materials

Essential Qualifications:
Master’s Degree with specialization in Archival Studies, or acceptable combination of equivalent experience
Minimum of six (6) years related experience in a professional library environment (e.g. Academic Library, Museum), including working in archives
Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
Experience with web-based archival description software (e.g. AtoM)
Familiarity with the standards and practices of archival preservation
Demonstrated initiative and ability to present innovative solutions to challenging problems
Excellent communication skills (both verbal and written), in order to establish good working relations among project teams, staff, clients, peers vendors and donors
Superior organizational and time management skills with ability to work independently, as well as part of a team
Detail-oriented with a high level of accuracy and attention to detail
Ability to develop content and deliver workshops/presentations to promote services offerings
Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):
Working experience with written translation of Tamil to English/English to Tamil

To be successful in this role you will be:
Approachable
Meticulous
Organized
Possess a positive attitude
Problem solver
Team player

Notes:

A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 04/19/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 — $88,290 with an annual step progression to a maximum of $112,911. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Library Services
Recruiter: William Guevarra

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].