Administrative Assistant

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 14,000 credit students choose from 12 bachelor's degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

The Faculty of Health, Community and Education (HCE) is constantly looking forward to an inspired future where our efforts contribute to healthy communities and ultimately improve the quality of life of those with whom we interact. Our unique collection of programs tailored to health, community and education professions, creates a compelling collective. Our partnerships with the community, and within the post-secondary sector, open up new and the post-secondary sector, open up new and exciting avenues that increase access and opportunity, while augmenting the overall student experience. The Faculty of Health, Community and Education is comprised of four departments: School of Nursing and Midwifery (SONM), Health and Physical Education, Child Studies and Social Work, and Education which offer a variety of degree, diploma, and certificate programs.

The Faculty has a strategic plan which guides the work of each unit, the entire faculty, and our people. Ani to pisi 2024 describes the spider web and the interconnectedness of all people and things. Our strategic plan is available online at: https://www.mtroyal.ca/ProgramsCourses/FacultiesSchoolsCentres/HealthCommunityEducation/hce-strategic-plan.htm

For more information on the Faculty of Health, Community and Education please visit our webpage at: http://www.mtroyal.ca/ProgramsCourses/FacultiesSchoolsCentres/HealthCommunityEducation/index.htm  School of Nursing and Midwifery

A leader in innovative teaching strategies and outstanding practical instruction, Mount Royal University’s School of Nursing and Midwifery prepares students to make a difference in the health and well-being of Canadians. The School of Nursing and Midwifery offers the following programs: Bachelor of Nursing, Bachelor of Midwifery, the Bridge to Canadian Nursing and the Advanced Studies in Critical Care Nursing Certificate.

A leader in innovative teaching strategies and outstanding practical instruction, Mount Royal University’s School of Nursing and Midwifery prepares students to make a difference in the health and well-being of Canadians.  The School of Nursing and Midwifery offers the following programs: Bachelor of Nursing , Bachelor of Midwifery , the Bridge to Canadian Nursing  and the Advanced Studies in Critical Care Nursing Certificate .

The Administrative Assistant position in the School of Nursing & Midwifery (SoNM) primarily supports the Recruitment and Hiring within the SoNM. This includes assistance in interview coordination, contract generation and tracking, Continuing Term Appointments, SICH tracking and sessional instructor Pre-Practice Requirements (PPRs) tracking and communications as well as various payments and tracking of such. This position supports SoNM website updates and provides administrative support for activities in the SoNM as needed. This position will work closely with the Recruiter in supporting the hiring needs of the SoNM.

• Coordinate interviews in the hiring of new sessional faculty; implement effective communications
• Receive contract faculty’s expression of interest to teach in upcoming terms.
• In collaboration with the Recruiter, generate ordered list of sessional faculty to be offered for each course; according to MRFA Collective Agreement seniority determinants 
• Generation of contracts for clinical and lab placements; efficient tracking; communications with Payroll
• Assistance with Continuing Term Appointments; tracking of SICH; revisions to contracts as needed
• Maintain current Contract Faculty contact information.
• Substitution payments and tracking
• Facilitating general SoNM payments as needed 
• Collect and track PPRs for sessional instructors
• Administrative Assistance with SoNM committees related to hiring and reappointment; schedule meetings, agenda's and minutes 
• Assisting with sessional faculty Peer Evaluations; tracking and information gathering
• Website updates including faculty and staff biographies and changing information; participation in website training as needed to remain current

• High School with some additional course work required
• Minimum 3 - 5 years in an administrative office role 
• Strong customer service focus: ability to maintain effective relations with all internal stakeholders and potential employees
• Advanced communication skills
• Ability to manage multiple and changing deadlines in a fast-paced environment
• Excellent organizational skills
• Team player; excellent inter-personal skills 
• Previous understanding of recruitment processes is an asset
• Proficient in MS office, Google suite
• Banner, ARGOS knowledge is an asset

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. 

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. 

Our campus offers the convenience of a medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

Salary:                           $45.992.00 - $58,244.00 per annum (Subject to retroactive increase based on Gain Sharing Conditions as per the Government of Alberta)

Closing Date:                Open until suitable candidate is found

A cover letter and curriculum vitae/resume should be submitted as part of your application in .pdf format. Please title your .pdf document as follows: [Job Title], [Requisition Number] [Title of Contents].pdf (ex. Credit Contract Faculty, X00000, Curriculum Vitae.pdf).

If you require an accommodation in order to participate in the recruitment process, please notify [email protected] and we will work together on the accommodation request.