Administrative Assistant I

Administrative Assistant I
Calgary, AB
Academic – School of Health & Public Safety /
AUPE Permanent Salary /
Hybrid
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The School of Health and Public Safety at SAIT prepares students for a dynamic career in the health care sector. We offer specialized training in diagnostic and therapeutic technologies, professional assistant programs, information management, and training for wellness professionals. Our programs are hands on, with students and instructors immersed in living classrooms and simulated training. 
The Opportunity
The Administrative Assistant I will work within a team, to provide administrative support to a variety of staff in the School of Health and Public Safety and its programs.  This position requires a high level of professionalism, strong communication skills (verbal/non-verbal, language/interpersonal skills), organization and attention to detail, computer information literacy, records information management, data integrity auditing and a keen focus on providing excellent, serviced-focused interactions with students and staff.
The individual must be able to consistently communicate with applicants, students, team members, stakeholders, and clinical partners to consolidate feedback. They must be a self-starter and ownership of the required workflow to ensure timelines are met and processes are followed. Knowledge and experience with SAIT processes and healthcare is an additional asset for the position.
The Role

• Selection and Student/Applicant Management:
• Manage the workflow of the selection processes for timely, service focused selection of applicants into the SAIT programs.
• Being the first point of resolution for applicants who have concerns/issues related to the process.


• Administrative Requirements:
• Data entry into SAIT information technology systems; Microsoft Suite/DCU/ SOLAR/BANNER/ILT/Smart Sheets.
• Following established records information management processes.
• Work on school wide projects e.g. academic misconduct, process development.


• Meetings and Event Planning:
• Planning and coordinating meetings with external/internal stakeholders to include but not limited, team meetings, accreditation, clinical coordinator meetings, program annual review, advisory, team selection, school,.
• Capturing and circulating accurate meeting minutes aligned to SAIT and accreditation processes and advisory.
• Room bookings requests for meetings and instructor requests, accreditation
• Aide with school organized operations e.g. Open house


• Internal/External Relations:
• Quickly developing working relationships with established external/internal partners(industry partners, regulatory colleges, accreditation organizations, provincial and national associations and SAIT service departments and personnel (All areas of the Office of the Registrar, International Centre, Distance Education, LAMB services).
• Aide in the planning and implementation of Program Advisory Committees.

Qualifications & Experience

• High School diploma
• 3+ years in an administrative role  
• Certification or evidence of advanced skills in Microsoft Office applications


• Preferred:
• Customer service experience
• Expertise in Microsoft Suite
• Digital expertise to use a variety of technologies. 
• Experience in post-secondary education or healthcare environment preferred
• Administrative Professional diploma/certificate or equivalencies considered an asset

Job classification: ADMINISTRATIVE ASSISTANT I - A5903
Salary range: 45,427.20 - $51,498.20
# of positions: 1
Hours Per Week: 36.25
Posting closing date: February 23, 2024
A flexible Hybrid work model can be offered for this role in accordance with SAIT guidelines .
About SAIT
 
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
 
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
 
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT . 
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.  
 
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
 
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
 
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
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