Organisational Assistant

9 Feb 2024
Job Information

Organisation/Company

Universität Wien

Research Field

Geography » Other

Researcher Profile

Recognised Researcher (R2)

Country

Austria

Application Deadline

28 Feb 2024 - 23:00 (UTC)

Type of Contract

Temporary

Job Status

Part-time

Hours Per Week

20

Offer Starting Date

1 Apr 2024

Is the job funded through the EU Research Framework Programme?

Not funded by an EU programme

Is the Job related to staff position within a Research Infrastructure?

No

Offer Description

Job description:

At the University of Vienna, more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

Organisational Assistant
53 Faculty of Earth Sciences, Geography and Astronomy
Startdate: 01.04.2024 | Working hours: 20 | Collective bargaining agreement: §54 VwGr. IIIa
Limited until: 31.03.2025
Reference no.: 1971

If you love to organize and keep track of things, and if you prefer to do so in meaningful projects, then welcome to the team! Because we are searching for personalities who want to use their expertise to help answering the big questions of tomorrow.

Requirements
Specific Requirements

Your working place:

The Department of Astrophysics offers a varied and international working environment with currently about 80 scientific staff and seven colleagues in administration and IT. We are looking for a motivated and competent Organisational Assistant. Since our scientists come from more than 20 different countries, English and German are the working languages. We are the largest astronomy institute in Austria and involved in numerous international collaborations. The working place, the University Observatory, is located in the 18th district of Vienna in the middle of the natural monument Observatory Park.

The position is vacant for the period of absence of a member of staff (until 31 Mar 2025). There might be an option - by mutual agreement - to extend the duration of the employment.

Your future tasks:

Your tasks include - under the direction of the Institute Coordinator - in particular:
•    Support in organization of conferences, congresses, meetings
•    Travel management
•    Budget management
•    Hiring process and staff administration
•    Support of scientific staff in administrative matters
•    Support in public relations including website management
•    Administration of third-party funded projects

Your profile:

"Matura" respectively subject-relevant "Fachmatura" and/or proof of several years of relevant professional experience.
In particular of relevance are:
•    Strong organisational and coordination skills
•    High level of service and customer orientation
•    High level of written and verbal expression
•    Very good knowledge of German and very good knowledge of English, both written and spoken
•    Extensive IT user skills (MS Office)
•    Ability to work in a team
•    Independent and solution-oriented work style

Additionally:
•    Experience with public relations, conference organization & support
•    Knowledge of university structures and processes resp. experience in university administration + university IT applications (i3v, SAP)
•    Experience in budget management, personnel administration, and/or administration of third party funded projects
•    Experience in website administration (CMS, preferably Typo3)

Additional Information
Benefits

What we offer:

Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a positive work environment.

Good public transport connections: Your working place, the University Observatory, is located in the middle of the natural monument Observatory Park in the lively city of Vienna with outstanding public transport.
Work-life balance: Our employees enjoy flexible working hours, remote/hybrid (to a certain extent), upon agreement.
Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.
Salary: The monthly basic gross salary of EUR 2.599,20 (full time basis, 14 times a year) increases if we can credit professional experience.
Equal opportunities for everyone: We look forward to diverse personalities in the team!

Work Location(s)

Number of offers available

1

Company/Institute

Universität Wien

Country

Austria

City

Wien

Postal Code

1010

Geofield

Where to apply

Website

https://iventajobdata.eu/bestmedia/img/1560060/1559355/cl/dd53bc2158fe328751e9b…

Contact

City

Wien

Website

http://www.univie.ac.at

Street

Universitätsring 1

Postal Code

1010

STATUS: EXPIRED