Timetable & Planning Officer (Multiple positions available)

Job no:513219
Work type:Fixed term - Full-time
Campus:Adelaide
Categories:Student Services and Learning support, HEO6

(HE06) $86,360 - $93,285 per annum plus an employer contribution of 17% superannuation applies.

3 x two-year and 1 x one-year fixed term contract opportunities for Timetable & Planning Officers to join the Division of Academic and Student Engagement.

The positions will individually support the Timetable and Planning teams in Faculty of Health & Medical Science (HMS), Faculty of Sciences, Engineering and Technology (SET) and Faculty of Arts, Business Law and Economics (ABLE)

Student Administration provides responsive services and administration for students and academic staff in support of learning and teaching. Student Administration is responsible for the administrative support of students throughout the student lifecycle from admission to the completion of studies. The Student Administration unit includes Admission Operations (domestic and international), Coursework Scholarships, International Compliance, Timetabling and Planning, Enrolment, Systems and Student Data Collection, Examinations and Results and Graduations.  

Working under general direction, the Timetable and Planning Officer is responsible for the maintenance and delivery of a range of learning and teaching data that supports the university’s academic programs and associated student and staff services, such as academic program rule updates, course catalogue updates, timetabling, class allocations, scheduling and enrolment management. The Timetable and Planning Officer provides expert advice about the utilisation of teaching space for the purpose of proactively supporting the pedagogical objectives of the University. Working in close collaboration with academic staff, this role provides specialised support to translate learning and teaching requirements into the system core business systems.

To be successful you will need:

Essential:

• The ability to interact collegially with professional and academic staff and strive for excellence to ensure best outcomes for students, academics, and the university.
• Demonstrated problem solving and analytical skills with attention to detail that are essential for timetabling, class scheduling and curriculum system processes in a tertiary environment.
• Demonstrated experience in managing multiple tasks with competing deadlines, implementing plans to achieve defined outcomes, and the ability to investigate, analyse and implement procedures.
• Demonstrated ability to communicate, both verbally and in writing, in a succinct, professional, and responsive manner and to work collaboratively to deliver student centric results.

 Desirable:

• Experience in timetabling and class scheduling and other student and curriculum system processes.
• Proven knowledge and understanding of the University environment, policies and procedures, and their application in the provision of student administration.

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities. 

Learn more at: adelaide.edu.au/jobs

Your division's broader role

The Division of Academic and Student Engagement drives the University's strategic activities in relation to learning and teaching. This includes ensuring all Adelaide students have a quality experience, and investing in our academic staff's professional development.

Learn more at: adelaide.edu.au/dase/division-leadership

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description. Please also ensure your cover letter advises whether you are interested in the 12 month or 2 year fixed term contract.

Applications close 11:55pm, 21st January 2024.

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion these positions, please contact any of the below for further information:

Saskia Leinius
Team Leader, Timetable and Planning (ABLE)
P: +61 (8) 8313-1427
E: [email protected]

April Kelly
Acting Team Leader, Timetable and Planning (SET)
P: +61 (8) 8313-1427
E: [email protected]

Ivy Cook
Team Leader, Timetable and Planning (HMS)
P: +61 (8) 8313-2719
E: [email protected]

You'll find a full position description below: (If no links appear, try viewing on another device)

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application. 

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