Supervisor Administration and Engagement (Central Queensland)

• Rural Clinical School

• Join a university ranked in the world’s top 50

• Belong to a vibrant community where your work genuinely makes an impact

• Be part of an organisation with a meaningful purpose and impact

• Based at Rockhampton Hospital.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements, flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Salary packaging options

About This Opportunity 

We are seeking an experienced, proactive and energetic Senior Administration Coordinator capable of delivering exceptional administrative and business functions. The Supervisor, Administration and Engagement (Central Queensland) is a senior member of the Rural Clinical School team and is responsible for the day-to-day operations of the Rural Clinical School (Central Queensland region). This includes overseeing the operational and administrative support services for the Regional Training Hub and Doctor of Medicine (MD) program. This role will develop and lead a high-performing team and foster a culture of continuous improvement and innovation.

This role will primarily be based at the Rockhampton Regional Clinical Unit and reports to the Senior Manager, Rural Clinical School.

Key responsibilities will include: 

• Lead, develop and motivate the administrative and operational team in providing high level, accurate and timely support services for both staff and students (current and prospective).

• Oversee the administrative support required to implement various learning experiences and student assessments, clinical placements, student field trips and workshops.

• Oversee the coordination of events aimed at improving the recruitment and retention of medical professionals in the Central Queensland region.

• Advising academic and professional staff on university policies, ensure compliance and consistent implementation of University policies/procedures as well as Medical School guidelines.

• In collaboration with the Senior Manager, Rural Clinical School prepare an annual operations budget, exercise financial delegation for operations expenditure and identify cost saving measures.

• It is desirable to have experience in and a commitment to living and working in rural and/or regional Australia.

This is a full-time (100%), fixed-term position through to 14th February 2025

At HEW level 7, the full-time equivalent base salary will be in the range $96,649 - $105,244, plus a generous super allowance of up to 17%. The total FTE package will be up to $113,080 - $123,136 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

• A degree with at least four (4) years subsequent relevant experience; or extensive experience and management expertise in administrative fields; or an equivalent combination of relevant experience and/or education/training

• Excellent written and verbal communication skill, experience in effectively communicating and negotiating with internal and external stakeholders, a high level of interpersonal skills and ability to lead a team with a flexible, outcomes-focused approach.

• High-level business and/or administration skills including the ability to gather, interpret, and use data, information, and insights and to translate strategic objectives into operational activities.

• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook)

• Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context.

• Highly effective organisational, time management and problem-solving skills

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions? 

For more information about this opportunity, please contact Senior Manager Ms Clare Butters [email protected]

For application queries or a full position description, please contact [email protected] stating the job reference number (below) in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Comprehensive cover letter addressing the ‘About You’ section.  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close 6th March at 11.00pm AEST (Job Reference Number - R-34771). Please note that interviews have been tentatively scheduled for 15th March.