Senior Project Coordinator

Apply now Job no:524055
Work type:full time
Location:Sydney, NSW
Categories:Estate / Facilities Management, Project Management

• Employment Type: Full time (35 hours per week)
• Duration: 3-year contract
• Remuneration: Level 7 $106,351 - $115,103 (depending on experience) + 17% super + leave loading
• Location: Kensington, NSW

About UNSW:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why your role matters:
The Senior Project Coordinator plays a crucial role in supporting the Estate Improvement team to ensure the safe, timely, and high-quality delivery of capital works across the University's estate.

Key responsibilities include providing comprehensive project and administrative support to the project team to facilitate the delivery of various asset improvement projects within the University's estate portfolio. This entails:

• Coordinating WHS project documentation requirements
• Supporting in the preparation of tender documentation, variations, and contract administration
• Assisting with delivery and scheduling
• Supporting the team with the financial management of projects, including raising purchase orders and processing invoices
• Coordinating meetings with consultants, contractors, teams, and clients
• Managing defects rectification and close-outs.
• Managing the delivery of minor projects

The role of Project Coordinator reports to the Senior Manager and Portfolio Delivery Managers and has nil direct reports.

Responsibilities:

• Oversee the development of project plans and schedules, and participate in planning processes as required
• Monitor, track and report on the status of project deliverables to ensure time, cost and quality metrics are in line with approved project plans for assigned project
• Support in preparing project documentation, including scope of work, project plans, and progress reports
• Facilitate communication between project team members, stakeholders, and contractors
• Assist in the implementation of project management processes and procedures
• Prepare project documentation and ensure version control and document management procedures are followed
• Support project financial management, including budget management, raising purchase orders and processing invoices in a timely manner
• Assist in the preparation of project cost estimates and setting up budgets
• Support in preparing tender documentation, contracts, and procurement activities
• Support the PM with coordinating meetings, workshops, and stakeholder engagement activities
• Act as the key contact for internal and external stakeholders, maintaining effective channels of communication and interpreting urgent requests and correspondence to prioritise
• Monitor and track project risks throughout the project lifecycle and assist in the resolution of project issues and conflicts as they arise
• Coordinate HSE documentation requirements and ensuring compliance with relevant regulations and standards
• Assist in developing and implementing HSE plans, procedures, and protocols
• Manage small scale project deliveries

Skills and Experience

• Relevant tertiary qualification with subsequent relevant experience, or equivalent competence gained through any combination of education, training and experience in project management
• Experience in contract management, with knowledge of construction contracts such as GC21 and MW21,
• Familiarity with capital programs and projects, from feasibility to delivery, to achieve client objectives in terms of cost, value, time, and quality
• Exposure to delivering various project types, including office spaces, research wet/dry labs, teaching facilities, infrastructure/services upgrades, façade rectification, etc.
• Understanding project financial management budgets for multi-project programming
• Strong organisational skills with the ability to effectively prioritise competing priorities
• Demonstrated ability and capacity to monitor the implementation and effectiveness of the safety management system, especially during the delivery of projects
• Skills in contract documentation, reporting, and analysis, with the ability to present information when required
• Excellent interpersonal and written communication skills, with some experience in researching, analysing, and preparing reports for different audiences
• Proficiency in relevant computer applications related to planning, reporting, and project delivery, such as Microsoft Office, ARCHIBUS, Smartsheet, etc.

Further details can be found in a copy of the Position Description linked below or via https://www.jobs.unsw.edu.au/

Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Contact: Lucy Gerondis -Talent Acquisition Consultant [email protected]

Please note applications sent directly to the contact above cannot be accepted.

Applications close: 11.30pm, 25th April 2024

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised:11 Apr 2024 AUS Eastern Standard Time
Applications close:25 Apr 2024 AUS Eastern Standard Time