Senior Portfolio Support Officer and Executive Assistant to the Chancellor

JR0000010156

• Continuing | Full-Time

• Location: Adelaide CBD/Kaurna Country

• View Position Description 

About Flinders University

Flinders University was founded in an era of profound social, political, and technological change when longstanding conventions were being challenged by a new generation of ambitious young thinkers. A product of these times, we have always been ready to go beyond the familiar and forge new ways forward.

  
About the Role 

As the Senior Portfolio Support Officer and Executive Assistant to the Chancellor, you will be responsible for coordinating a range of complex administrative and organisational tasks and functions for and on behalf of the Chancellor.

Located at Flinders’ brand new City Campus, renowned as the most modern university campus in South Australia, this position also plays a vital role in providing executive support and assisting in the oversight of the Executive Office at Flinders City Campus, including all executive service delivery at that location.

Some of the key responsibilities of the position are:

• Coordinating a spectrum of administrative and organizational tasks on behalf of the Chancellor and the Office of the Vice-Chancellor.

• Researching and providing advice and information on complex matters.

• Monitoring correspondence flow and preparing draft responses, background materials, notes and presentations.

• Email and calendar management.

• Coordinating reception duties, executive support and Executive Office management at Flinders City Campus.

• Preparing, editing, and distributing professional-standard written material, including correspondence, reports, and presentations.

• Providing executive support for staff meetings, committees, and working parties, including scheduling, managing diaries, preparing agendas, taking minutes, and undertaking follow up work as required.

About You 

To be successful in this role, you will demonstrate a commitment to high quality outcomes, possessing exceptional attention to detail and the ability to collate and analyse information from a range of sources.

Some of the key position capabilities of the role include:

• Well-developed written communication skills for preparing correspondence, agendas, minutes, briefs, and other documents.

• Strong, effective, and diplomatic interpersonal and oral communication skills, with the ability to engage with staff at all levels.

• Demonstrated experience in providing high-level administrative services, exercising judgement, initiative, and confidentiality in support of the Chancellor and senior management.

• Strong problem-solving capabilities, with the ability to work autonomously to prioritize tasks and meet deadlines.

The ideal candidate will possess a relevant tertiary qualification or an equivalent combination of experience and/or education and/or training.

Life at Flinders 

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world. 

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?  

• 17% Superannuation + salary packaging options 

• Flexible working arrangements 

• Wide range of professional development activities and services 

• We embrace diversity and promote equity and inclusion for all students and staff 

• Brand new Flinders City Campus in the heart of Adelaide’s CBD, with vibrant campus life and amenities. 

Our Commitment to Reconciliation and Indigenous Employment 

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. 

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position. 

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy   

How to Apply and Information 

• In addition to uploading your CV, please submit a cover letter elaborating on your previous experiences in a similar role.

• For more information regarding this position, please contact Roseanna Khabbaz

• Please see here for our Reconciliation Action Plan   

• Please see here for our Indigenous Workforce Strategy   

Certification

Applications to be submitted before 10.00pm:

20 Mar 2024

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.