Senior Portfolio Support Officer and EA to the Vice-Chancellor

JR0000010217

• Continuing | Full-Time

• Location: Bedford Park/Kaurna Country

• View Position Description  

About Flinders University

Flinders University was founded in an era of profound social, political, and technological change when longstanding conventions were being challenged by a new generation of ambitious young thinkers. A product of these times, we have always been ready to go beyond the familiar and forge new ways forward.

About the Role 

Are you ready to elevate your career and be the driving force behind the success of the Vice-Chancellor and Office of the vice-Chancellor? We are seeking a highly motivated and organised individual for the role of Senior Portfolio Support Officer and Executive Assistant to the Vice-Chancellor.

As the heartbeat of the Vice-Chancellor’s administrative operations, you will take on the exciting challenge of coordinating a diverse range of complex tasks and functions on behalf of the Vice-Chancellor. Your contributions will play a pivotal role in ensuring seamless operations and efficiency within the Office of the Vice-Chancellor.

Key responsibilities include:

• Masterfully manage a spectrum of administrative and organizational tasks, showcasing your ability to juggle responsibilities with finesse and attention to detail.

• Dive into the world of complex matters, conducting research and providing valuable advice and information that will help shape the future of our institution.

• Take charge of the correspondence flow, crafting impeccable draft responses, background materials, notes, and presentations that reflect the excellence of our institution.

• Showcase your prowess in email and calendar management, ensuring the Vice-Chancellor’s schedule is well-orchestrated.

• Sharpen your editing skills as you prepare, edit, and distribute professional-standard written material, including correspondence, reports, and presentations.

• Be the go-to expert for staff meetings, committees, and working parties. From scheduling to managing diaries, preparing agendas, taking minutes, and executing follow up tasks, you will be the backbone of executive support.

About You 

Bring your commitment to excellence and exceptional attention to detail to the forefront in this important role. As our ideal candidate, you possess the ability to collate, analyse information from various sources, ensuring high-quality outcomes that dive success. 

Some of the key position capabilities of the role include:

• Well-developed written communication skills, creating polished correspondence, agendas, minutes, briefs, and other documents.

• Strong, effective, and diplomatic interpersonal and oral communication skills, engaging seamlessly with staff at all levels.

• Administrative virtuoso and experience in providing high-level administrative services, exercising judgement, initiative, and confidentiality to support the Vice-Chancellor and senior management.

• Strong problem-solving capabilities, working autonomously to prioritize tasks and meet deadlines with finesse.

The ideal candidate will possess a relevant tertiary qualification or an equivalent combination of experience and/or education and/or training. Remuneration can be negotiated.

Life at Flinders 

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world. 

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?  

• 17% Superannuation + salary packaging options 

• Flexible working arrangements 

• Wide range of professional development activities and services 

• We embrace diversity and promote equity and inclusion for all students and staff 

• Vibrant campus life and amenities including on campus health care services , gym  and childcare centre (Bedford Park, South Australia). 

Our Commitment to Reconciliation and Indigenous Employment 

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. 

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position. 

• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy   

How to Apply and Information 

• In addition to uploading your CV, please submit a cover letter elaborating on your previous experiences in a similar role.

• For more information regarding this position, please contact Louise Mathwin .

• Please see here for our Reconciliation Action Plan   

• Please see here for our Indigenous Workforce Strategy   

Certification

Applications to be submitted before 10.00pm:

01 Apr 2024

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.