Senior Events Officer, Advancement and Community Engagement

• Office of the Vice-President (Advancement and Community Engagement)

• Key events role within UQ’s Advancement and Community Engagement team

• Plan, implement, support a wide range of events and engagement activities

• Belong to a vibrant community where your work genuinely makes an impact 

• Based at our picturesque and vibrant St Lucia Campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity 

In this role, you will plan and implement a variety of university functions and events that enhance the profile and reputation of the University, including Vice-Chancellor functions, building openings, VIP visits and graduations.

You will support an ambitious annual community engagement and events program that enhances the profile and reputation of the University through strategic event and engagement programming management.

You will work under the leadership of the Senior Manager, Community and Events, reporting to the Principal Events Officer to support a range of UQ events and engagement activities.

Key responsibilities will include: 

• Provide professional event management support and advice to the Office of the Vice-Chancellor, Vice-President (Advancement and Community Engagement), and UQ staff on the planning and management of key UQ events and activities.

• Develop and manage effective and collaborative relationships with external stakeholders and suppliers, and a portfolio of university partners.

• Provide advice, consult with other organisational units and support special initiatives to integrate engagement principles and protocols into UQ's business and events management practices.

• Plan, organise and implement special events and external relations activities (e.g., alumni events, significant ceremonies, award activities and receptions) while reporting on all event deliverables, including gathering feedback on effectiveness and value.

• Undertake detailed planning and organisation of university functions including venue selection, guest lists, invitations and programs, catering, visitor reception, audio-visual requirements, seating and general observance of event protocols.

Administration

• Prepare correspondence and invitations to be issued on behalf of the UQ Events team and the university.

• Compile and maintain accurate databases, ensuring all data from events is loaded into the CRM, in accordance with privacy policies.

• Meet all internal and external compliance requirements relating to the safe and effective management of events, including the development of risk assessments and sustainable event practices.

• Book, negotiate and supervise suppliers/contractors with due regard to UQ's procurement policies and targets; arrange travel and logistics specific to events and maintain effective working relationships.

• Complete all event administration requirements including creating partner briefs, cost estimates, proposals, and full-event briefing packs.

• Fulfil event reporting requirements and contribute to UQ Advancement Monthly Engagement Metrics and other internal and external reporting requirements.

• Manage all event related expenses and budgets in consultation with the relevant budget holder, ensuring budgets are adhered to and best practice maintained at all times.

• Provide post-event reporting for all events, to be shared with UQ partner / project team.

This role is subject to The University’s Code of Conduct .  

This is a full-time (100%), continuing position.

At HEW level 6, the full-time equivalent base salary will be in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%. The total FTE package will be up to $103,076.28  - $110,579.13 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About Advancement and Community Engagement

UQ Advancement and Community Engagement leads activities and services that help to raise the profile of UQ with alumni, industry partners and current and prospective donors. By raising awareness of the University’s vision, goals and achievements, UQ Advancement and Community Engagement helps position UQ as a destination for philanthropy, ensuring future generations of thought leaders and solution finders have access to an education that only a University in the world's top 100 can provide.

UQ Advancement and Community Engagement also plays a key role in building strong relationships with our network of more than 315,000 alumni worldwide through events, benefits and networking opportunities. The collective impact of alumni engagement and philanthropy is immense and this support has enabled the University to invest in teaching and learning, innovation, and discovery that has improved the lives of people worldwide.

About You  

• A degree in event management or marketing/public relations or a related area plus substantial experience in event management OR an equivalent combination of training/education and experience is required.

• Demonstrated experience in managing multiple projects and events in a fast-paced environment, including planning, administration, budgeting and risk management.

• Proactive team member with the ability to work collaboratively, to prioritise work requirements, work autonomously when appropriate, consult appropriately and respond to direction as required.

• Highly developed written and verbal communication skills with a strong client focus.

• Ability to work with varied internal and external stakeholders, including senior executive staff.

• Strong administration skills, including excellent attention to detail.

• Commitment to innovation and continuous improvement.

• Flexibility to work outside normal work hours.

• Proficient in the use of Microsoft Office suite. Strong preference for experience with software and CRMs such as EventsAir, Raiser's Edge, Graduway and/or SalesForce.

• A current Queensland driver's license.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

Questions? 

For more information about this opportunity, please contact Ms Eliza Russo – [email protected]

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected] .

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Tuesday 27 February 2024 at 11.00pm AEST (Job Reference Number – R-35519). Please note that interviews have been tentatively scheduled for March.