Scholarships and Prizes Officer

Job no: 0063108
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Engineering and Information Technology
Department: Student Experience
Salary: UOM 5 – $83,160- $95,518 p.a. plus 17% super

As required by clause 1.15.9 of the 2024 EA, current casual or fixed-term employees of the University will be provided with 7 days of prior opportunity to apply for and be considered for vacant continuing positions if they meet the following criteria: 

• they have been employed by the University over two or more semesters and over two consecutive calendar years, 
• they have been employed on a 0.5 FTE or more time fraction, and
• they have the skills, experience, qualifications, and expertise required by the Selection Criteria.

In addition, redeployment candidates will be given a prior opportunity under the Recruitment and Appointment Policy together; this cohort is known as Priority Applicants.

• Engage with various stakeholders and to support a wide range of communication activities to promote the Faculty's scholarships and prizes 
• Support the promotion and effective operation of the scholarships and prizes program 
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The Scholarships and Prizes Officer you will play an important role in supporting the promotion and effective operation of the scholarships and prizes program within the Faculty of Engineering and Information Technology. The position combines administration, promotion of the faculty’s awards programs for graduate coursework and PhD research students. You will provide advice to prospective applicants on the Faculty’s scholarship and prize program as well as ensure that all scholarships and prizes are paid in a timely manner and in accordance with trusts/deeds.

Your responsibilities will include:

• Supporting the implementation of the Student Experience strategic plan taking into consideration the full current student journey, need and mindset of the student experience
• Ensuring administration of the scholarships and prizes are awarded in the terms outlined in the relevant scholarship and/ or trust deeds
• Supporting effective and efficient administrative selection processes for scholarship and prize recipients 
• Managing day to day queries from students, academic staff and other stakeholders related to scholarships and prizes

Who We Are Looking For
We’re looking for someone with highly developed organisation skills, including the ability to plan ahead, work proactively, and manage a range of tasks simultaneously while ensuring strong attention to detail. You will have excellent verbal and written communication skills including the ability to provide advice and support to a diverse range of stakeholders at all levels.

You will also have:

• A degree with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training
• Demonstrated initiative and ability to be proactive in maintaining systems and ensuring continuous improvement in service delivery
• Experience maintaining accurate records and databases 

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – “ The Faculty of Engineering and Information Technology “
The Faculty of Engineering and Information Technology (FEIT) has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary Faculty organised into three key Schools; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society. 

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Shabon Nawabi via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description