Queensland Node Administrator

• Institute for Molecular Bioscience

• Partner with people educating future generations & solving the world’s problems 

• Broaden your career within one of QLD’s largest employers 

• Plan for your future with a generous 17% superannuation allowance 

• Work at our vibrant and conveniently located St Lucia campus 

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity 

The Australian Research Council (ARC) Centre of Excellence for Innovations in Peptide and Protein Science (CIPPS) is a nationally funded research centre headquartered within the IMB. The Centre is a consortium of six Australian universities, led by UQ, with nodes at The University of Sydney, The Australian National University, Monash University, Queensland University of Technology, and Edith Cowan University, and includes a number of leading domestic and international partner institutions.

Funded through a seven-year $35 M grant and an additional $54 M in cash and in-kind contributions from the Centre’s national and international partners, the Centre aims to unleash the potential of peptides and proteins for human benefit. Peptides and proteins are the working molecules of life and understanding their structures and functions will allow Centre researchers and their partners to apply them in applications in fundamental science, agriculture, medicine and biotechnology. Our capacity-building programs are training a new generation of scientists in cutting-edge research, innovation, and entrepreneurialism.

The three key research themes of the Centre are to:

• Discover novel peptides and proteins from Australian flora and fauna;

• Decode the functions of these peptides and proteins;

• Develop translated outcomes based on the knowledge generated from the Discover and Decode themes.

The Centre has 14 Chief Investigators, 8 international Partner Investigators, and over 30 international and domestic Associate Investigators. Collectively our team spans fifteen (15) Australian universities and research institutes and twenty-one (21) national and international research partners. Further information about the Centre can be found at http://www.cipps.org.au/

Primary Purpose of Position

Node Administrators are members of the Centre Operations Team, which provides timely and high-quality professional services to support the ARC Centre of Excellence for Innovations in Peptide and Protein Science (CIPPS). The Queensland Node Administrator will support the efficient operation of the Centre through the provision of high level administrative and operational support for Queensland-based investigators and their research groups, and contribute to the overall administrative activities of the Centre by working collaboratively with the wider network of Node Administrators based at other Nodes of the Centre.

Duties and responsibilities include, but are not limited to:

• Be a key point of contact for the Queensland Node, building strong relationships with internal and external stakeholders of the Centre.

• Lead and manage administrative processes for the Centre-specific activities of the Node to ensure the provision of high-quality administrative and operational support across the Node and among Nodes.

• Work together with local support staff to establish and coordinate the implementation of systems and procedures to support the administrative requirements of the Node.

• For the Queensland Node Leader, prepare and review project reports, briefs, and correspondence tracking project activity across the Queensland Node of CIPPS.

• In collaboration with the Institute Finance Advisory team, prepare and monitor forecasts and expenditure against budgets for strategic and grant funds across the Node, interpret financial reports, monitor project grant milestones and funding close dates to ensure budget spends and milestones are met in a timely manner. Assist with variation and carry forward requests and coordinating other Centre-wide financial processes that may be required from time to time.

• Liaise with senior staff to assist with creation of purchase requisitions, e.g., drafting of procurement briefs and acquiring quotations/supplier exemptions/sole supplier and consultancy agreements, receipting invoices, and reconciliation of corporate credit cards in accordance with University policies.

• Facilitate reporting requirements for the Node, including the Node’s contributions to the annual and other reporting requirements of the Centre, and extending to liaising with institutional finance teams for the provision of financial reports that will be required from time to time (quarterly, annually).

• Oversee the Centre’s onboarding and induction processes ensuring compliance with relevant safety and institutional processes and review and maintain accurate records.

• Proactively review workflows and maintain content for the Centre’s external website and internal portal.

• Contribute to sourcing content for Communications and Outreach activities as required.

• Provide secretariat support for meetings of the Node.

• Provide local coordination and event management for seminars, workshops, meetings of the Centre that may be hosted by the Node.

• Work collaboratively with other Nodes to support Centre outreach activities, functions and marketing projects.

• Other duties as required, consistent with the level of appointment in the administration job family concerned, as directed by the Centre’s leadership team.

This is a part-time (60%), fixed-term position through to December 2026.

At HEW level 6, the full-time equivalent base salary will be in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%. The total FTE package will be up to $103,076.28 - $110,579.13 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

• Completion of a relevant degree and/or substantial administrative experience at a university   or   research   organisation, or   an   equivalent   combination   of   relevant experience and/or education and training.

• Sound knowledge of university or research organisation structures and functions, or a capacity to rapidly gain such knowledge.

• Well-developed project management and organisational skills, with the ability to work independently, to prioritise competing work demands, work under pressure, and to meet deadlines while maintaining accuracy.

• Excellent problem-solving skills and an ability to be adaptive and innovative in developing and pursuing solutions.

• Excellent interpersonal skills (including written and verbal communication), with experience in liaising with internal and external stakeholders, including the ability to provide advice and negotiate to achieve desired outcomes.

• Experience in the preparation of project documentation and providing quality control for documents and artefacts, including editing, and proofreading a variety of content types ensuring they meet style, tone and accuracy requirements.

• Experience assisting honours and postgraduate students managing their candidature would be desirable.

• Committee servicing skills, including the expertise to prepare agendas and record accurate minutes of meetings are highly desirable.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions? 

For more information about this opportunity, please contact Richard Kim [email protected]

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected] .

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Sunday 14 April at 11.00pm AEST (Job Reference Number – R-36585).