Project Officer

• Property and Facilities Division

• Be part of an organisation with a meaningful purpose and impact

• Join a university ranked in the world’s top 50

• 17% superannuation contributions and 17.5% annual leave loading

• Based at the St Lucia Campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• Access to flexible working arrangements including hybrid on site/WFH options

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Discounted parking (from just $5.75 a day)

About This Opportunity  

We are looking for an agile and adaptable Project Officer, with strong coordination and time management skills combined with excellent communication skills, attention to detail and the ability to deliver outcomes in a high-pressure, time-critical environment. This position supports the delivery of projects by completing a range of activities including coordinating project communication, stakeholder engagements, project documentation, project financial administration, and other duties as required.

This position sits within the Portfolio Management Office, working with a team of Project Managers and Principal Project Officers to support the efficient delivery of built environment projects.

Duties and responsibilities include, but are not limited to:

• Developing and maintaining project-related standard operating procedures and assurance of standards and logistics.

• Coordinating the development and management of project documentation templates.

• Organising and supporting the delivery of project-related activities, events, consultation activities and meetings.

• Coordinating a range of administrative activities to support the project teams, including contractor access, fire isolations, security, works notices, keys, bank guarantees and generally providing overall support to the Project Delivery Team Project Managers

• Liaising with internal and external stakeholders to maintain important relationships with clients

• Undertaking complex data entry, retrieval, and document management.

• Using project-management software and applications, including Aconex

• Other duties as requested by the supervisor

This is a Full-time, Continuing position.  At HEW Level 5, the full-time equivalent base salary will be in the range of $77,396.47 to $86,029.78 plus a generous super allowance of up to 17% superannuation. The total FTE package will be in the range $90,553.87 – $100,654.84 per annum.  

About You

• A degree or diploma in a relevant discipline with subsequent experience or an equivalent combination of relevant experience and/or education training.

• Previous experience working as part of a project team or in a similar role would be highly advantageous.

• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).

• Experience using Microsoft Power tools and Power BI would be advantageous.

• Project Management and multi-tasking experience, with an agile and flexible approach.

• Excellent oral, written and stakeholder engagement communication skills.

• ​Experience using project management programs such as Aconex or the ability to quickly learn these skills.

• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.

• Effective time management and problem solving skills.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

For more information about this opportunity, please contact Ms Jane Carr, Manager, Project Management Office at [email protected]

For application queries, please contact [email protected]  stating the job reference number in the subject line.  

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close 28 May 2024 at 11.00pm AEST (R-38409).