Program Coordinator - Curtin Medical School

Updated: 12 days ago
Job Type: FullTime

Job Reference: 13013
Your new role

We are currently in search of a dynamic Program Coordinator to join our team at Curtin Medical School. As the Program Coordinator, you will have a crucial role in facilitating internal collaboration, engaging our leaders, developing and refining internal processes to improve efficiencies, and fostering a sense of unity within our institution.

Your responsibilities will include coordinating day-to-day operational requirements, providing support for School Committees and meetings, coordinating events, managing internal and external communications, as well as overseeing grants and contracts.

The ideal candidate will have extensive experience delivering annual programs with acute attention to detail and the ability to promote and enhance communication within project teams.

If you are passionate about making a difference and possess the necessary skills and expertise, join us in our mission to drive positive change and continue to create a cohesive and inclusive medical school community.

In this role you will (but are not limited to):
  • Be responsible for program delivery and operations.
  • Develop and maintain program resources.
  • Liaise with stakeholders to ensure program outcomes are meeting their requirements.
  • Monitor and evaluate program performance and provide reports to the line manager.
  • Monitor program budget and provide advice to the line manager
  • May provide leadership and guidance to staff, through effective talent management, career planning, performance reviews and development.
  • Write and prepare project reports and related documentation.
  • Undertake other activities which the incumbent might reasonably be expected to do, and which are consistent with the accountabilities and responsibilities as listed above.
About us

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Situated on Whadjuk Nyungar Country, our vibrant campus includes a gym, day-care centre, a medical centre, art gallery, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, good parking, and excellent public transport connections.

  • Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
  • Rewards Beyond Salary: Enjoy the perks of a generous superannuation contribution (17%) with cash out options*, customisable salary packaging benefits through Paywise; as well as Hotel and Health Insurance discounts.
  • Time Well-Spent: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Aboriginal Torres Strait Islander Leave (5 days)*, Study Leave, Community Service Leave, and access to Long Service Leave after 7 years of continuous service for Professional Staff. Plus, 18% more observed days off - enjoy 12 Public Holidays each year (including Easter Tuesday!), and 2 extra University Days over the Christmas/New Year Period (see EBA 51.1 and 51.9).
  • Recognition for Prior Service: Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
  • Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin’s wellbeing locations at

For more information on our university, please visit

Join us!

To apply, please include a cover letter addressing the criteria

(noted below),

and your CV to allow us to assess your suitability for this role.

Selection Criteria
  • Completion of a relevant degree with subsequent relevant experience; or an equivalent combination of relevant work experience and/or education/training.
  • Demonstrated organisational skills with the ability to coordinate and implement program activities.
  • Demonstrated high level interpersonal and oral communication skills with the ability to consult and liaise effectively with a diverse range of people and with cross cultural sensitivity.
  • Demonstrated high level written communication skills with the ability to construct clear and concise reports and other relevant documentation.
  • Proven ability to work well in a team, including respecting difference, leading and supporting others, accepting direction, and working to group goals.
Area Specific Criteria
  • Sound research, conceptual and analytical skills.
  • Proficient in Microsoft Office, content management systems and social media platforms.
  • Demonstrated ability to maintain a high level of confidentiality and handle sensitive information.
  • Experience working in a large tertiary education environment.

To view a copy of the generic position description please use the following link:

Applications close: Sunday, 7 July 2024, at 10:00 pm AWST

Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1), quoting the reference number.

Inclusion and Diversity at Curtin

We are committed to ensuring that Curtin has an inclusive environment, free from harassment, in which all students, staff and the community feel respected, valued and welcome.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, women, and people from culturally and linguistically diverse backgrounds, and are committed to making reasonable adjustments to enable people with disability to participate fully in our recruitment, selection and appointment processes.


Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.

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