Principal Executive Administration Coordinator, Medical School

• Medical School

• Broaden your career within one of QLD’s largest employers.

• Work at UQ’s hub for health research, just minutes from the Brisbane CBD

• Strong commitment and action toward a diverse and inclusive workforce

• Based at the Herston Campus.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Salary packaging options

About This Opportunity 

We are seeking an experienced, proactive and enthusiastic Principal Executive Administration Coordinator capable of delivering exceptional administrative and business functions the Medical School Executive Office. The successful candidate will be able to anticipate, initiate and manage administrative activities and be adept at working both autonomously and as part of a high performing team. The role requires exceptional communication and organisational skills, an impeccable attention to detail and the ability to prioritise activities and tasks to meet deadlines.

Key responsibilities will include: 

• Supervises and coordinates the efficient and effective functioning of the administrative processes and procedures for the Medical School Executive Office.

• Provide support to the Deputy Head of School, Student Wellbeing and Success through the coordination of aspects of the school function, including student support, wellbeing, career advice, and the implementation and evaluation of strategic initiatives.

• Works autonomously to anticipate, initiate and manage administrative and which support the Medical School Executive Office.

• Leads the planning and development of internal projects, including coordinating the resources as required for project implementation and defining the project scope and objectives, in line with corresponding stakeholders and technical feasibility.

This is a full-time (100%), fixed-term position through to 14th April 2025

At HEW level 7, the full-time equivalent base salary will be in the range $96,649 - $105,244 plus a generous super allowance of up to 17%. The total FTE package will be up to $113,080 - $123,136 annually. 

As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You  

• A degree with at least four (4) years subsequent relevant experience; or extensive experience and management expertise in administrative fields; or an equivalent combination of relevant experience and/or education/training

• Experience in staff supervision and the ability to contribute to a positive workplace culture that is focused on high quality customer service.

• The ability to prioritise workloads, work independently, problem solve and meet deadlines.

• Excellent written and verbal communication skills with the ability to liaise with a diverse range of stakeholders.

• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook)

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

For more information about this opportunity, please contact School Manager Ms Keira Anderson [email protected]

For application queries or a full job description, please contact [email protected] stating the job reference number (below) in the subject line. 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Comprehensive cover letter addressing the ‘About You’ section.  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Sunday 7th April at 11.00pm AEST (Job Reference Number - R-37238). Please note that interviews have been tentatively scheduled for Wednesday, 10th April (Afternoon)