Personal Assistant

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  • Full-time​, ​Fixed Term position until​ December 2025 

  
  

  • Salary HEW 5 + 17% Superannuation and Flexible Working Arrangements 

  
  

  • Based at the ​Melbourne CBD​ campus, ​and hybrid ways of working​ 

  
  

   

  
  

  About You 

  
  

   

  
  

  As the Personal Assistant you will provide support to the Executive Director and Senior Leadership Team, Property Services Group. 

  
  

  The role is required to: 

  
  

  • Be skilled in professional administration and document management. 

  
  

  • Be a team player, keen to roll up their sleeves, help others and fix problems. 

  
  

  • Be skilled in proactively managing calendars and coordinating schedules with precision. 

  
  

  • Be expert at handling emails, providing prompt and accurate responses. 

  
  

  • Set the standard for customer service through timely, accurate replies and representing PSG professionally. 

  
  

  • Create and refine memos, letters, and other important documents. 

  
  

  • Acts as a key liaison to important stakeholders, ensuring respectful and professional communication. 

  
  

  • Be tech-savvy with knowledge of systems and technology.  

  
  

  • Break down silos, encouraging collaboration and efficiency across departments. 

  
  

   

  
  

  To be successful in this position, you will have as a minimum:  

  
  

   

  
  

  • Demonstrated experience to deliver outcomes in an efficient and autonomous manner within a constantly changing environment with multiple and conflicting demands.  

  
  

  • Excellent organisational and time management skills including the ability prioritise work and manage expectations accordingly.  

  
  

  • Well-developed interpersonal and communication skills with the ability to negotiate, influence and engage with a wide audience.  

  
  

  • Substantial experience in preparation of correspondence, reports and other written documents to a high level suitable for Executive level audience.  

  
  

  • High level of technology and computer literacy. E.g. SharePoint and O365.   

  
  

   

  
  

  Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. 

  
  

   

  
  

  Why Join Us? 

  
  

  Flexible Working Hours: Tailored to fit around school drop-offs and pick-ups. 

  
  

  Hybrid Work Options: Balance your time between home and the office. 

  
  

  Supportive Environment: We value family commitments and provide a supportive workplace for parents. 

  
  

   

  
  

  About the ​Group​ 

  
  

   

  
  

  Property Services is located in the Operations Portfolio which is the services nucleus of RMIT and the focus for the development of the finance, people development infrastructure and systems that provide administrative capacity to the University.  

  
  

  Property Services has approximately 120 staff and has the responsibility to operate, maintain and enhance the buildings owned and leased by RMIT University, oversee construction projects, and ensure the provision of physical facilities services.  

  
  

    

  
  

  Property Services is responsibility for a Property Portfolio of $2.9B with an operating budget in excess of $80M and prospective capital projects of over $100M per annum for the next few years in Melbourne and Vietnam. RMIT's built environment involves approximately 110 buildings in Melbourne spread across all of RMIT's campuses and sites.  

  
  

    

  
  

  Property Services consists of the following branches:  

  
  

  • Business Operations  

  
  

  • Campus Strategy  

  
  

  • Capital Works  

  
  

  • Development  

  
  

  • Facilities & Asset Management  

  
  

  • Portfolio Management  

  
  

   

  
  

  For more information please visit: www.rmit.edu.au/propertyservices  

  
  

   

  
  

  To Apply  

  
  

  Please submit your CV and covering letter addressing ​your suitability​ for this position by clicking on the ‘Apply’ link at the top of this page.  

  
  

   For further information about this position, please see the Position Description hyperlinked below or contact Naheedha Mariyam via [email protected]  

  
  

   

  
  

  Position Description: Personal Assistant  

  
  

   

  
  

Applications Close:
20 July 2024 11.59 pm

RMIT is an equal opportunity employer committed to  being  a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.  

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Kassie (Senior Talent Acquisition Advisor), via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers .

We are a Circle Back Initiative Employer – we commit to respond to every applicant.