Office Coordinator – GETCO2, School of Chemical Engineering, Faculty of EAIT

• School of Chemical Engineering - Faculty of EAIT

• Being part of a project team - GETCO2

• High level of administrative and organisational skills

• Full-time, Fixed term for up to 3 years

• Visa sponsorship is not available for this appointment

• Based at St Lucia Campus

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity 

We are seeking a motivated and organised Office Coordinator to support the effective and efficient operation of the recently established ARC Centre of Excellence for Green Electrochemical Transformation of Carbon Dioxide (GETCO2)​.

Reporting to the Centre's Deputy Director, Strategy and Operations, the Office Coordinator works closely with a small team of professional staff to ensure the smooth, effective and efficient operation of the Centre. The role also delivers a high level of administrative support and customer service support to key clients and stakeholders of the Centre including partner universities and industry organisations.

Find out more about the ARC Centre of Excellence for Green Electrochemical Transformation of Carbon Dioxide (GETCO2).

Key responsibilities will include: 

• Coordinates space, resources, equipment and facilities to maximise office operations and outcomes.

• Designs and delivers a range of administrative/business processes and activities in consultation with relevant staff, to meet the identified business requirements. 

• Plans and implements high-quality administrative systems, standard operating procedures and office protocols.

• Responds to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role.

• Liaises with internal and external stakeholders to build and maintain relationships which support the operational objectives of the function/department.

• Undertakes financial administration responsibilities and provides advice, including exercising the appropriate financial delegation in accordance with University policy and procedures.

• Coordinates travel arrangements, including trip planning; travel administration and post-travel reconciliation.

• Coordinates and provides high level administrative support to a range of administrative and academic committees.

• Supports the successful delivery of events and other engagement activities.

• Undertakes complex data entry, retrieval, compilation, visualization and management processes.

• Coordinates and/or leads projects within the office/function/department.

• Maintains project records, including reports and contracting documentation.

This is a full-time (100%), fixed term position for up to 3 years at an HEW level 6.

The full-time equivalent base salary will be in the range $86,371.95- $92,658.90, plus a generous super allowance of up to 17%. The total FTE package will be up to $101,055.18 - $108,410.91 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

About You

Candidates require highly effective administration, coordination and interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.

• A degree with subsequent relevant experience in technical or administrative fields.

• Demonstrated experience with high level of administrative support and customer service support to key clients and stakeholders.

• Well-developed interpersonal skills, including the ability to communicate effectively, handle sensitive and confidential matters, negotiate effective outcomes and work effectively as a member of a high performing team.

• Highly developed organisational skills and demonstrated ability to work autonomously, prioritise work to meet competing deadlines and work with a high level of accuracy and attention to detail.

• High level of computer proficiency and digital literacy skills including Microsoft software, databases, websites and social media platforms.

• Demonstrated ability to work co-operatively and flexibly in a small team environment, with a commitment to the delivery of excellent customer service.

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

 
Questions? 

For more information about this opportunity, please contact Dr Eloise Larsen . For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]  

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close on Thursday 22 February 2024 at 11.00pm AEST (Job Reference Number - R-35090). Please note that interviews have been tentatively scheduled for Thursday 29 February 2024.

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