HR Assistant, Employee Services

• Human Resources

• Large HR team with career development opportunity

• Employer of choice with flexible work arrangements, 17% super, leave loading and more

• Work at our vibrant and conveniently located St Lucia campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5 a day)

• Salary packaging options

About This Opportunity 

The Employee Services Assistant is responsible for the efficient and effective payroll administration and entry of employment-related data into the University’s HRIS to support the delivery of high quality day-to-day operational HR and Payroll activities.

This includes the timely, accurate, and efficient processing of HR and Payroll transactions and data related to recruitment, secondment, transfers, appointments, immigration, leave, academic study programs, scholarships, payroll and remuneration administration.

The position also contributes to the review and development of standardised processes and operating procedures, ensuring employment-related information is managed and stored in a way that supports the achievement of high standards of HR service delivery and quality.

Key responsibilities will include: 

• Provide efficient, consistent and accurate HR and Payroll transactional processing and data entry to support the delivery of high quality day-to-day HR function.

• Process employment-related data for all staff recruitment, induction, probation, appointments, secondments and transfers via the University’s HRIS, ensuring relevant approvals are in place and required information has been actioned.

• Action enquiries received via the University’s CRM within service level agreements

• Process documentation to support staff development programs, performance appraisals, and leave arrangements to enable the effective management of staff across the client portfolio.

• Generate, review, validate, action and maintain regular HR/payroll reports covering end to end HR and Payroll activity, and implements appropriate actions,
  communications and workflows.

• Manages the effective filing of documentation ensuring physical record keeping and archiving is maintained in line with HR, University, and any external compliance requirements.

• Other duties as reasonably directed

This is a full time, fixed-term position until December 2025.

At HEW level 4, the full-time equivalent base salary will be in the range $71,640 - $75,957 plus a generous super allowance of up to 17%. The total FTE package will be up to $83,818 - $88,870 annually. 

About You  

• Diploma or equivalent qualification plus relevant work related experience in HR and or Payroll administration or similar role, with a minimum of 2 years experience

• Demonstrated working knowledge and experience in using large HRIS systems with excellent computer skills using a variety of applications including Microsoft packages.

• Demonstrated problem solving and analytical skills and the adherence to high levels of data integrity as it pertains to employment-related data and documentation.

• Strong organisational and time management skills, including the ability to meet deadlines and manage competing demands without compromising on high standards of service delivery or quality.

• Excellent interpersonal and communication skills in both written and verbal forms, and a strong commitment to exceptional client service

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

For more information about this opportunity, please contact Prue Roberts at [email protected] .

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected]

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Wednesday 10 April 2024 at 11.00pm AEST (Job Reference Number - R-37220).