Executive Assistant to the Deputy Vice-Chancellor, Academic

Updated: 3 months ago
Job Type: FullTime

Job Reference: 1173800
Your new role

As an Executive Assistant, you will be a highly trusted individual, able to work within a motivated and high-performing team, supporting the University’s Deputy Vice-Chancellor, Academic. You will provide comprehensive and proactive executive administrative support and ensure the seamless continuity of day to day operations. You will be responsible for the accurate and flexible diary management of a demanding and dynamic work schedule, including managing travel and accommodation bookings and itineraries.  In addition, you will act as the first point of contact for correspondence and visitors, and you will ensure the coordination of high-level meetings, functions, and events.

We are looking for someone with:
  • Proven experience as a Personal or Executive Assistant
  • High level of professionalism with a demonstrated ability to maintain confidentiality and integrity
  • Outstanding interpersonal, communication and presentation skills
  • Demonstrated organisational skills with the ability to manage multiple and competing tasks
  • Strong attention to accuracy and detail, and ability to work to deadlines
  • High proficiency in diary management and travel co-ordination across different time zones
  • Extensive knowledge of the Microsoft Office suite of products
  • Relevant qualifications and/or experience in an educational context will be highly regarded
  • High standard of professional behaviour consistent with the University Code of Conduct and Vision, Mission, and Values

As this is a fixed-term contract, you will require current work rights in Australia that match the tenure of this role.

To learn more about this opportunity, please contact Andrej Pavlovski, Talent Acquisition Advisor on [email protected] or [email protected]

Why Choose Us?
Our staff are an energetic, dedicated team of academics and professionals working together to provide Australia and the world with quality graduates and innovative research. Curtin is a friendly place where integrity, respect for one another, courage, excellence, and impact are a part of everyday life.
Our vibrant Bentley campus includes a gym, childcare, medical centre, art gallery, hotel, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, accessible parking, and excellent public transport connections.

  • Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
  • Adaptable Work Environment: Embrace flexibility with a role based at our Bentley campus. Our Talent Acquisition team enjoys a blend of remote work (2 days a week) and the option to work from our Midland or St Georges Terrace offices on occasion for a change of scenery.
  • Rewards Beyond Salary: Enjoy the perks of a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise.
  • Time Well-Spent: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Curtin University Leave (2 days), Study Leave, and Community Service Leave. Plus, access to Long Service Leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff).
  • Recognition for Prior Service: Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
  • Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin’s wellbeing locations at https://tinyurl.com/mtyf3vad

For more information about our university visit www.curtin.edu.au

Join us!

Please provide a cover letter, and your CV to allow us to assess your suitability for this role. 

To view a copy of the Position Description, please copy and paste the following link into your web browser.


Applications close:

 10:30AM Thursday, 15 February 2024.


Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1), quoting the reference number.

Please note we are not accepting applications from recruitment agencies at this time.

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