Executive Assistant to the ADVCA and ADVCS&I

• Full-time, Continuing position

• Salary Level HEW 6 ($85,948 - $93,035 p.a.) + 17% Superannuation and Flexible Working Arrangements

• Based at the Melbourne CBD campus

About You
As the Executive Assistant, you will be responsible for providing high-quality project support, administrative support and secretarial functions (e.g. diary and email management) to the ADVCA, ADVCS&I and designated senior members of the team, as requested by the ADVCA or General Manager College Operations. You will contribute to the execution of STEM-based projects that support the College to meet its strategic and operational plan.

Collaborating closely with the College Operations professional services teams, you will seek guidance and direction in terms of approach, and manage events for the College as well as meetings and planning days. In addition, you will support the communications requirements of the STEM Executive Portfolio, such as knowledge management (including intranet maintenance) and newsletter development.

To be successful in this position, you’ll meet the following Key Selection Criteria:

• Senior administrative/operations/project support experience with proactive and autonomous work capabilities.

• Strong organisational, planning, and project coordination skills, adept at setting priorities and meeting deadlines.

• Excellent interpersonal and communication skills suitable for a multicultural environment.

• Independent work capacity, proactive initiative, and sound judgment.

• Effective relationship-building skills, particularly in liaising with diverse national and international stakeholders on complex, sensitive, and confidential matters.

• Proficiency in analytical thinking, problem-solving, and drafting high-quality correspondence.

• Meticulous attention to detail across all tasks.

• High computer literacy encompassing word processing, presentation software, email, internet, electronic document management databases, and file system management (including TRIM).

• Possession of a tertiary qualification with relevant experience or an equivalent blend of education/training and extensive practical experience.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the STEM College

The STEM College holds a leading position and expertise in the science, technology, engineering, mathematics, and health (STEM) fields. We are uniquely positioned to influence and partner with industry, as never before.

STEM College is a community of exceptional STEM researchers, teachers, inventors, designers and game-changers, supported by talented professional staff. We offer higher education programs across all STEM disciplines at the Bachelor, Master and PhD levels, and ensure our students experience an education that is work-aligned and life-changing.

The College is renowned for its exemplary research in many STEM areas including advanced manufacturing and design; computing technologies; health innovation and translational medicine; nanomaterials and devices; and sustainable systems. Our brilliant researchers attract funding from government and industry sources.

Industry is at the heart of what we do. It ensures our research has real-world impact, and our students are truly work-ready. We have established new hubs of industry-connected digital innovation and endeavour and are engaging with global STEM organisations at scale.

Our diversity and shared values empower our work, and we are proud of the College’s inclusive, caring culture. We offer a safe, dynamic work environment, and support every member of our community of achieve their potential. The College appointed Victoria’s first ever Dean of STEMM, Diversity & Inclusion in 2020, and this role drives gender equity, diversity and inclusion strategies across the College.

STEM College employs 1,000 staff who deliver onshore and offshore programs to approximately 20,000 students.

We are here to positively impact the world and create the next generation of STEM leaders.

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link below.

For further information about this position, please see the Position Description hyperlinked below or contact Jennifer Pham -Talent Acquisition Advisor via email [email protected]

Position Description – Executive Assistant to the ADVCA and ADVCS&I

Applications close on Monday 8 April 2024 at 11.59 pm.

Applications Close:
8 Apr 2024 11.59 pm

RMIT is an equal opportunity employer committed to  being  a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.  

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Kassie (Senior Talent Acquisition Advisor), via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers .

We are a Circle Back Initiative Employer – we commit to respond to every applicant.