Executive Assistant to Executive Director

• Full-time, Fixed Term position until April 2025

• Salary HEW 6  + 17% Superannuation and Flexible Working Arrangements

• Based at the Melbourne CBD campus, and hybrid ways of working

About You

As the Executive Assistant, you will provide a high level of professional administrative support to the Executive Director, Research Strategy and Services (ED, RSS) within the Research and Innovation Portfolio. You will be responsible for analysing and collating information in order to provide executive support to the ED, RSS. You will liaise with internal and external stakeholders and provide support to members of the RSS leadership team when required.

You will also support engagement activity across the Research Strategy and Services team, ensuring the ED, RSS is prepared and informed on relevant matters in a timely manner. This includes researching, preparing and ensuring responses to emails, diary requests and phone calls occur in a timely manner. In providing this support, you will collaborate closely with the R&I portfolio EAs, College and other portfolio EAs and staff within the R&I portfolio.

To be successful in this position, you will have as a minimum:

• Demonstrated experience in an executive support to a senior executive in a large organisation.

• Demonstrated highly developed interpersonal skills and proven ability to maintain confidentiality and deal with sensitive and difficult matters in a professional and diplomatic manner

• Highly developed organisational and planning skills, attention to detail, and ability to prioritise own workload and to use sound judgement, managing competing demands and deadlines and deliver high quality outcomes

• High level communication skills with the ability to compose correspondence, newsletters and brief reports

• Ability to draw on your internal network and resource and build new effective relationships with a wide range of stakeholders.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

RMIT’s Research and Innovation Portfolio supports researchers to help shape the world. The portfolio has an engaged, energetic, talented and collaborative team focused on enabling excellent research and innovation outcomes. With a global presence, community and industry connections, we support cutting-edge research and careers that make a positive impact on communities.

The Research and Innovation Portfolio supports researchers and graduate researchers with research partnerships, grants and research contracts, funding opportunities, capability development, research training, ethics and integrity, intellectual property, commercialisation, internships, communication and profile.

Find out more about research and innovation at RMIT University and the Research and Innovation Portfolio at: http://www.rmit.edu.au/research/

Research Strategy and Services

Research Strategy and Services supports researchers to achieve excellent research outcomes. Research Strategy and Services supports strategy development, portfolio planning and implementation and continuous improvement in services, systems and processes. The team provides expertise and services in grants and research contracts; research integrity, ethics and governance; and national assessment and reporting.

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below

Position Description

#LI-Hybrid

Applications Close:
18 Feb 2024 11.59 pm

RMIT is an equal opportunity employer committed to  being  a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Isla n der community.  

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Kassie (Senior Talent Acquisition Advisor), via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers .

We are a Circle Back Initiative Employer – we commit to respond to every applicant.