Events and Engagement Officer

Job no: 0062984
Location: Parkville
Role type: Part-time (0.6 FTE / 3 days per week); Fixed-term until 24 December 2024
Faculty: Faculty of Arts
School: School of Languages and Linguistics
Salary: UOM 5 – $83,159 - $95,518 p.a. (pro rata for part-time) plus 17% super

• Support the planning and delivery of a diverse program of academic events and engagement activities
• Play a pivotal role in the creation and dissemination of academic knowledge
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

About the Role
Join our team as an Events and Engagement Officer, where you'll play a pivotal role in planning and delivering a diverse array of academic events and engagement activities. Reporting to the School Manager and collaborating closely with School, Faculty, and University colleagues, you will become a trusted partner for academic staff, helping them achieve professional, high-quality engagement through various events and activities.

In this role, you will support the School's engagement program, which is dedicated to the creation and dissemination of academic knowledge. Working alongside the School’s Executive Support Officer, Arts Engagement and Partnerships team and the Faculty Events Coordinator, you will embed best-practice processes for event delivery and governance. You will utilise your expertise in written communication to prepare newsletters and other communications for both internal and external audiences, as well as promotional copy when needed.

If you are passionate about academic engagement and skilled in event planning and communication, we invite you to apply and contribute to our vibrant academic community.

Your responsibilities will include:

• Assist in preparing and maintain the School’s program of academic-focused events and engagement activities.
• Co-Coordinate the School’s event proposal and approval processes, working closely with the School’s Executive Support Officer,Faculty Events Coordinator, Arts Engagement and Partnerships team.
• Work with academic event organisers to provide comprehensive event management and delivery support.
• Provide administrative support to relevant events, engagement, and partnership committees.

Who We Are Looking For
The ideal candidate is a seasoned event coordinator with a proven track record of managing both in-person and virtual events, seamlessly engaging a diverse range of internal and external stakeholders.

With a sharp eye for potential risks, you excel at developing proactive mitigation plans, keeping events on track and stress-free, while your adaptability allows you to work well under pressure to skillfully resolve unexpected challenges.

You will also have:

• Experience managing or coordinating in-person and virtual events involving a range of internal and external stakeholders.
• Experience using event management systems and platforms; e.g. Eventbrite, Cvent, or similar.
• Demonstrated ability to anticipate and identify event-related risks and develop appropriate mitigation plans.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – School of Languages and Linguistics
The School is home to more than 100 academic staff and 60 full-time equivalent graduate researchers across Linguistics, Applied Linguistics, ESL, European Studies and modern European language and culture studies in French, German, Italian, Spanish and Latin American Studies and Russian. Upwards of 70 events are organised annually, including research seminars, symposiums, book launches, and academic conferences.    

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Ana Gencic via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: SUNDAY 7 JULY 2024 11:55 PM Australian Eastern Standard Time (AEST)

Position Description: 0062984_Events and Engagement Officer_PD.pdf

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Position Description