Collection Management Officer, Exhibition Projects

Job no: 0061552
Location: Parkville
Role type: Full-time; Continuing
Department: Archives and Special Collections
Salary: UOM 6 – $92,749- $100,397 p.a. plus 17% super

• Play a pivotal role in caring for cultural collections at the Baillieu Library. 
• Contribute to the delivery of impactful cultural experiences. 
• Brilliant benefits and a flexible hybrid work environment!   

About the Role
Join us at the heart of knowledge, the Baillieu Library in Parkville, as a vital member of the Archives and Special Collections (ASC) Collection Management team. Collaborate with ASC colleagues to contribute to the successful delivery of exhibitions , strategic engagement initiatives, and other multi-faceted collection projects across multiple sites. 

As a key player, you'll be managing logistics undertaking the documentation and registration for loans, displays, and associated programs within ASC. 

Liaising with Scholarly Services and various university departments, you'll be a passionate advocate for the collection, ensuring its safe management and widespread accessibility across both physical and virtual realms.

Your responsibilities will include:

• Efficiently coordinating logistics for ASC events and exhibitions. 
• Managing exhibit preparations, installations, and de-installations, along with handling incoming/outgoing loans and freight. 
• Collaborating on operational aspects of ASC events, exhibitions, and outreach programs. 
• Under direction, act as the primary liaison for contractors and stakeholders, ensuring their activities align with directives.  

Who we are looking for
We're actively seeking a candidate with proven expertise in the management of cultural collections, demonstrating a successful track record in formulating and executing risk mitigation strategies for the handling and display of cultural materials . Your experience should extend beyond the technical aspects, encompassing a strong ability to work both independently and collaboratively within a team, and be adept at anticipating and resolving potential and emerging issues 

Your proficiency in tasks such as object preparation,  managing movement tracking and security, and presentation within an exhibition setting is essential. Your excellent communication skills will be crucial in collaborating across diverse stakeholder groups and facilitating smooth interactions and cooperation. Additionally, we highly value your in-depth knowledge of preservation and conservation principles, especially your capability to prepare and assess detailed condition and facility reports, identify potential risks, and ensure the safe handling and display of objects. 

You will also have:

• Tertiary qualifications and professional experience in arts, cultural heritage management, museum studies, or related fields, or possess an equivalent blend of relevant experience and training.
• Experience in executing exhibitions and related projects, showcasing proficiency in current design practices, advanced installation techniques, coordination of local and international loans, contract management, logistics, and expertise in risk management and compliance.
• Possess knowledge and hands-on experience in collection management, registration, logistics, and modern information management standards for cultural and/or heritage collections.

For further information regarding responsibilities and requirements please refer to the attached PD.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Archives and Special Collections

https://library.unimelb.edu.au/asc

Archives and Special Collections (ASC) develops, provides care for, and facilitates access to the University of Melbourne Archives, Rare Books, Prints, Rare Music, Maps, and East Asian collections. The department is led by the Associate Director, Archives and Special Collections, and University Archivist. The department sits within Research and Collection Stewardship, a sub-portfolio of Scholarly Services led by the Director and University Librarian.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .   

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Position Description