Business Support Officer

Job no: 0045033
Location: Parkville
Role type: Full-time; Fixed-term until 14 March 2025
Department: Student and Scholarly Services
Salary: UOM 5 – $79,961 p.a. plus 17% super

• Integral role in shaping cultural engagement at prestigious institutions.
• Opportunity for organisational growth in a supportive, inclusive team environment.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
Join the Museums and Collections Department at the University of Melbourne as a Business Support Officer and become a pivotal part of a team shaping the future of cultural engagement. In this role, you will have the unique opportunity to contribute to the operational excellence of renowned institutions like Buxton Contemporary and the Potter Museum of Art, among others. This position offers more than just administrative responsibilities; it is a chance to be at the heart of an ambitious cultural strategy that aims to enrich communities, support academic research, and promote global cultural exchanges.

Working under the guidance of the Business and Commercial Manager, you will employ your problem-solving skills and organizational prowess in a dynamic environment, where your efforts help forge a collaborative network around the University's cultural assets. This is an exceptional development opportunity for those passionate about the arts, culture, and education, offering a supportive and inclusive team culture that values collaboration with Australia’s First Peoples.

Your responsibilities will include:

• Manage the flow of incoming and outgoing requests and correspondence ensuring that correspondence is dealt with efficiently and promptly.
• Manage financial transactions, including purchasing, invoicing and engagement of consultants and contractors, and ensure transactions and engagements are undertaken in a timely and accurate manner, and in accordance with University procedures.
• Plan and manage meetings including venue bookings, catering and minute taking as directed.
• Build and maintain strong and effective relationships with internal and external staff to ensure the efficient delivery of administrative services in a tactful and diplomatic manner.

Who We Are Looking For
You excel in communication, organisation, and collaboration, embracing initiative while respecting colleagues' well-being and University policies. You're motivated to contribute to shaping cultural engagement and growth within a supportive team environment.

You will also have:

• A tertiary qualification; or an equivalent combination of experience in a similar role in a tertiary environment
• Knowledge and experience in accounts processing procedures as they apply to accounts receivable, accounts payable and purchasing
• Demonstrated experience providing secretarial and administrative support within a busy office environment
• High level attention to detail and proficiency in the use of spreadsheets and word processing packages in an office 365 environment

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Museums and Collections Department

The Museums and Collections Department is responsible for Buxton Contemporary, Science Gallery Melbourne, Ian Potter Museum of Art, MPavilion, Old Quadrangle Treasury, and the Grainger Museum. 

As a member of the Museums and Collections Department, the Business Support Officer works alongside colleagues to ensure an inclusive workplace and genuine collaboration with Australia’s First Peoples.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description