Associate, Philanthropic Operations

Job no: 0061476
Location: Parkville
Role type: Full-time; Continuing
Department: Advancement
Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super

• Support how the University receives and manages donations.
• Join a supportive team that champions learning, collaboration, and well-being
• Brilliant benefits and a flexible hybrid work environment!

About the Role
Join our innovative Gift Operations team and play a pivotal role in advancing the University's philanthropic mission! As an Associate, you'll actively support and shape how the University receives and manages donations, directly impacting students, research, and the community. Collaborate with Advancement staff to process gifts, liaise with stakeholders, and research gift-related regulations. Draft crucial documentation, ensuring compliance with University policies. As you develop, you will have opportunities to specialise in different areas of philanthropy. This is your chance to join us in making a lasting difference!

Your responsibilities will include:

• Help provide best practice Gift Operations services by triaging service requests, classifying and recording gifts, supporting other team members, and building knowledge across teams.
• Methodically review and draft philanthropic gift documentation in line with the University’s philanthropic policies, processes, and templates.
• Proactively attend, participate in, and take notes at meetings and workshops with key stakeholders where you will support relationship building, troubleshooting and resolution of issues arising with the establishment and receiving of gifts.

Who we are looking for
We seek a master organizer who thrives on juggling priorities. You should be proactive and shine in customer service, always researching ahead to ensure you are properly prepared.

You will also have:

• Appropriate undergraduate qualification or an equivalent combination of relevant experience and/or education/training per the current Enterprise Agreement classifications.
• Excellent comprehension and attention to detail, particularly in relation to reviewing and understanding written materials (e.g. policies, regulatory framework, standards, etc), and drafting written documents.
• A methodical approach to problem solving
• High level digital literacy, with particular proficiency in finding and sourcing information from a variety of applications and databases.

Desirable but not essential:

• Post-graduate qualifications and/or experience in Law, Taxation or Accounting.
• Experience drafting written contracts or agreements.
• Experience with administering externally-funded projects, including reporting back to funders.

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires current valid work rights for Australia.

Your new team “Advancement”
The Advancement Office aims to facilitate the establishment and maintenance of mutually beneficial relationships between the University and its alumni, friends and benefactors. It is responsible for the management of programs relating to alumni and benefactors and provides services to and works collaboratively with faculties and other central administration areas.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .  

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!

If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Susan via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Applications close: Wednesday 21st of February 2024 11:55 PM Australian Eastern Daylight Time (AEDT)

Position Description:   RFQ09961_ADV-TalentDevRecruitment_AssociateGO_A4_v5 (1).pdf

Key words : Donation, agreements, contract, funding, grant, governance

Position Description