Assistant Manager, Asset Management

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work.  All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students.  Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

Rewards and Benefits:

• Competitive salary package and allowances

• Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)

• Private health insurance and wellness programs

• Professional development and career advancement

• Access to state-of-the-art facilities and resources

• A vibrant and diverse campus life and more!

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers

Position Summary

The responsibilities of Assistant Manager, Asset Management are, but not limited to:

• Accountable for fixed asset and lease asset reports for statutory financial reporting for both local and group, ensuring compliance with Vietnamese Accounting Standards (VAS), Australian Accounting Standards Board (AASB), and other applicable regulations.

• Managing the accounting and tax treatment of fixed assets, leased assets, tools and inventory for the University, in adherence with VAS, AASB standards, as well as relevant RMIT policies and procedures.

• Overseeing asset management process and practices across the University to ensure assets are adequately safeguarded, in accordance with established asset management policies and procedures.

Reporting Line

Reports to:                    Associate Director, Finance Operation

Direct report:                 05 seasonal staffs

Key Accountabilities

A. Leadership and Stakeholder management

• Develop and maintain a culture of continuous improvement, effective team collaboration, result-driven performance, business focus, and partnership in a professional manner

• Establish and maintain strong working relationships and communication channels with key internal and external stakeholders, including RMIT staff, vendors, suppliers, professional consultants, tax authorities, and the RMIT AU.

• Design and enhance working procedure (where necessary), guidance, timeline and outcome to team members and relevant stakeholders and make amendments in case any changes in process, where necessary, to ensure targets are effectively achieved.

• Setting clear direction, timelines, and defined procedures to both internal and external stakeholders to drive the achievement of objectives and targets.

• Lead and deliver robust training programs on Asset Management for finance staff, nonfinance staff, and other relevant functional areas to build cross-organizational capability.

• Responsible to recruit and training the seasonal team members with strong collaboration, result oriented team spirit;

• Identify the team’s knowledge gap and build up relevant training programs to harness team member’ professional competencies;

B. Fixed Asset and Inventory Management function lead

• Manage and ensure all assets are properly categorized and managed in compliance with Vietnamese Accounting Standards (VAS), Australian Accounting Standards Board (AASB), local tax regulations, and University policies.

• Accountable and responsible for accurate monthly depreciation of fixed assets, amortization of tools, inventory allocation, and proper recording in the finance system.

• Review and ensure accurate and timely payments to vendors for assets, tools and inventory acquisitions.

• Oversee asset disposal processes and asset transfers by asset owners, ensuring adherence to VAS and University policies.

• Demonstrate expert-level knowledge of asset management under VAS and AASB to guarantee assets are managed per regulations and University policies.

• Be subject master expert of the Workday system's fixed asset module.

• Other assigned tasks by supervisor.

C. Reporting

• Accountable for accurate and timely fixed asset and lease asset reports prepared under Local Vietnamese Accounting Standards (VAS) and Australian Accounting Standards Board (AASB) for inclusion in annual audited financial statements.

• Lead as key personnel presenting the Finance team in discussions with Local Auditors and Group Auditors on all asset and inventory related subject matters. Prepare thoroughly for auditor inquiries.

D. Stock take process management

• Setting direction, lead and supervise the annual physical stocktake of fixed assets performed by asset custodians, finance team, and external auditors across all campuses.

• Collaborate and align with head of school and head of division on stocktake schedule, process and resources to ensure stocktake process to be implemented in accordance to asset management policy.

• Manage and supervise the stocktake work carried out by team members to ensure stocktake process is in accordance to VAS and asset management policy.

• Be accountable for developing and delivering training for team members and asset custodians on the objectives, responsibilities, and proper procedures for physical stocktake. Emphasize compliance

• Supervise and accountable for consolidated physical stocktake reports and proactively provide recommendations to enhance asset management protocols based on stocktake findings.

• Manage the thorough reconciliation process between physical counts and system records, ensuring any discrepancies are fully investigated and justified by asset custodians in compliance with local regulations and RMIT policies.

• Ensure Management are provided with accurate, timely and relevant information related to stocktake outcome.

E. Lease Accounting and Project Accounting

• Take accountability for the accurate and timely preparation of the lease schedule for annual audit and group consolidation purposes, in adherence to AASB.

• Manage all lease data and guarantee appropriate accounting attributes are applied to leased assets per AASB lease accounting standards. Perform rigorous reviews.

• Oversee lease asset payment schedules and interest rates.

• Fully manage and accountable for accurate monthly recording of lease expenses and proper accounting treatment under AASB and VAS as well as run associated depreciation of leased assets.

F. Project Accounting

• Setting clear direction on accounting and tax treatments for project costs to guarantee adherence to local laws and regulations. Keep updated on any changes.

• Provide strategic advice to management, school, and division on accounting and tax treatment of project cost focus compliance and tax minimisation to support the success of RMIT expansion plan.

• Manage and ensure project expenditures are recorded accurately, promptly, and in compliance with RMIT financial policies and local regulations.

• Review and accountable for monthly project reporting packages. Ensure timeliness, accuracy, and completeness.

G. Control and Compliance

• Manage all asset, tool and inventory records in accordance with VAS, AASB, and asset management policies and procedures.

• Actively coordinate with treasury team to manage cashflow for capex payment and control University’s asset.

• Embed tax and financial risk management into comprehensive advice provided to other functions and teams to uphold regulatory compliance standards.

• Identify opportunities for improvement in asset management processes and systems and formulate strategic recommendations to optimize internal controls and services.

• Ensure timely implementation of tax and accounting guidance from advisors and auditors related to asset management.

• Fully manage monthly fixed asset reports and depreciation schedules under VAS and AASB standards. Rigorously review for accuracy and completeness.

• Review and take ownership of error-free, timely monthly reporting of fixed assets, leased assets and tools to RMIT AU for group consolidation purposes, in compliance with AASB.

• Responsible for monthly reports on capital expenditure and construction in progress for management.

• Manage the thorough reconciliation process between VAS and AASB fixed asset balances, investigating and resolving any differences.

• Oversea and guarantee reconciliations between Trial Balance, General Ledger, and Fixed Asset Schedules are performed under both VAS and AASB standards.

• Provide strategic analyses and recommendations on fixed asset matters to management for decision-making.

Key Selection Criteria

• Intensive financial knowledge and working background in similar position (from at least 05 years) in a medium to large multi-national organisation, or 05 years’ experience in Big4 firms;

• Strong understanding in both VAS and AASB, foucssing about capital expenditure and lease accounting

• Demonstrated strong experience in using and applying accounting principles and standards, tax laws and regulations and internal control;

• Ability to work independently while demonstrate strong teamwork with a flexible approach to the work environment.  Ability to work under pressure and prioritise completing demands;

• Commit to a high-quality customer service approach within the workplace;

• Strong interpersonal and communication skills, with the ability to work effectively with internal and external clients, in order to identify and solve problems causing non-compliance;

• Demonstrated knowledge and experience in using accounting software such as ERP system and/or standard Microsoft Office applications such as Excel, Microsoft Word;

• Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence – Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility). Have working knowledge in accounting environment in a medium to large multi-national.

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General with a score of at least 6.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

For any role, English Language Proficiency may also be proven by showing successful completion of secondary education to a level qualifying to enter university study while being instructed through the medium of English, as per the RMIT University recognised qualification list.

Applications Close:
2 thg 5 2024 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us