Administrator (Arts, Design & Architecture Research Support)

Apply now Job no:521289
Work type:full time
Location:Sydney, NSW
Categories:Administration, Business Development / Industry Engagement

• Employment Type: Full Time, Fixed Term for 12 months (35-hour week)
• Remuneration Level 5: $82,818 - $93,711 + 17% Superannuation 
• Location: Kensington, NSW (the successful candidate will be required to work on campus 2-3 days a week)
• Belong to a vibrant campus community, where dreamers are doers.

Why The Role Matters:

UNSW isn’t like other places you’ve worked! We are a large organisation with a diverse and talented community where dreamers are doers. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Be part of vibrant campus community with many training and development opportunities available to you.
The Administrator provides effective day-to-day administrative support to the faculty’s research centres, institutes and labs to ensure services are provided to meet their operating needs. The position will build positive relationships with a wide range of stakeholders across UNSW to provide executive support to a range of ADA’s research centres, institutes and labs. The position will ensure all administrative matters are prioritised and handled efficiently and effectively with confidentiality and professionalism.

Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Provide high level administrative support to ADA’s research centres, institutes and labs.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and sensitive matters.
• Provide effective specialist advice relating to administrative guidelines, processes and activities.
• Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
• Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
• Manage and prepare a range of communication and reporting materials, including newsletters, web content, annual reports, marketing and promotional material.
• Respond to in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.
• Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.

Skills and Experience: 

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications and Adobe suite (such as InDesign and Photoshop).
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.
• Advanced numeracy skills

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Sunday 7th January 2024 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages). A copy of the full PD:  Position Description - Administrator.pdf

Due to university shutdown, we will be in touch in January 2024 after the submission deadline closes with an update on applications.

Get in Touch:

If you have any queries about the role, please contact Vanessa Traynor at [email protected] .

If you have any questions regarding the recruitment process, please contact Allyssar Hamoud, Talent Acquisition Coordinator at [email protected]

Please note, any applications sent to the contacts above will not be accepted.

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised:23 Nov 2023 AUS Eastern Daylight Time
Applications close:07 Jan 2024 AUS Eastern Daylight Time