Administrative Officer - Finance

Apply now Job no:522882
Work type:full time
Location:Sydney, NSW
Categories:Administration

Administrative Officer – UNSW Finance

• Employment Type: Full time (35 hours per week)
• Duration: Continuing
• Remuneration: Level 5 $82,818 - $93,711 (depending on experience) + 17% super + leave loading
• Location:  Kensington, NSW (hybrid working)

About UNSW:

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters:

The Office of the CFO provides governance, strategic, operational and executive level support to the Chief Financial Officer and the broader operations within Finance, Division of Operations at UNSW.

The role of Administrative Officer provides practical and proactive administrative support to Finance senior stakeholders. This includes supporting the day-to-day operations of the CFO office, facilitating effective communication, and supporting projects on behalf of the Finance Leadership Team (FLT). The Administrative Officer will ensure that administrative systems and processes are executed to a high standard and support stakeholders with sound judgement and initiative.

The role reports to the Executive Officer and has no direct reports.

Responsibilities:

• Act as the first point of contact for internal and external stakeholders, ensuring a high level of customer service is provided.
• Respond to a diverse and complex range of enquiries using judgement and initiative whilst applying UNSW policy and procedures using discretion and accountability for decision making.
• Prepare briefing notes, agendas, minutes, reports, presentations, and other documents as required.
• Manage expenses, credit card transactions, invoices and travel arrangements for the team with accuracy and promptness and in line with university financial procedures working with Finance Operations as required.
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency.
• Support the day to day operations of the Office of the CFO including equipment tracking, managing stationery supplies as well as the set up of shared workspaces, including meeting rooms and print rooms.

Who You Are:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Excellent interpersonal, written and verbal communication skills with customer service focus including the ability to liaise effectively with diverse range of stakeholders.
• Excellent organisational and time management skills, including a demonstrated ability to manage multiple tasks and conflicting deadlines whilst maintaining high level attention to detail.
• Proven skills in preparing documentation, presentations and reports, and advanced competency in the use of Microsoft Office, including but not limited to Word, Excel, Outlook and Power Point.
• Demonstrated experience supporting and contributing to projects and initiatives.

Further details can be found in a copy of the Position Description linked below or via JOBS@UNSW.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Contact: Amy Denney: Talent Acquisition Coordinator e: [email protected]
Please note applications sent directly to the contacts above cannot be accepted.

Applications close: 11.55pm, 1st March 2024

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised:16 Feb 2024 AUS Eastern Daylight Time
Applications close:01 Mar 2024 AUS Eastern Daylight Time