Administrative Officer, Engagement

• School of Economics & School of Law

• Administration experience in the university environment will be highly regarded

• Achieve a work-life balance with 36 hours/wk, purchased leave, WFH + more

• Plan for your future with a generous 17% superannuation allowance

• Based at our vibrant and picturesque St Lucia Campus

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

About This Opportunity 

The Administrative Officer, Engagement is a joint position with the School of Law and the School of Economics. You will be responsible for designing and delivering a range of initiatives within both schools that supports engagement and promotes research with staff, students, alumni and a range of external stakeholders.

 Key responsibilities include:  

• Liaise with staff, students, alumni and external stakeholders to support the planning and implementation of school engagement activities.

• Coordinate activities and events that enhance the student experience and deepen learning.

• Coordinate a range of academic workshops and conferences that support and promote the school’s research. 

• Coordinate the production of collateral in support of scholarships, prizes, program projects and events.

• Coordinate content required for the promotion of school activities, initiatives and program that may be used for news, events and school websites.

• Promote greater awareness of, and engagement with, the school’s, through management of their websites and social media channels.

• Ensure smooth daily operations by managing administrative tasks efficiently and adhering to financial policies and relevant approval processes, while striving for continuous improvement.

• Support the delivery University of Queensland Law Journal (UQLJ) liaising with journal editors to collate content for printing and distribution.

• Provide general administrative support as required.

This is a full-time fixed term position through to December 2024.

At HEW level 5, the full-time equivalent base salary will be in the range $77,396.47 - $86,029.78, plus a generous super allowance of up to 17%. The total FTE package will be up to $90,553.87 - $100,654.84 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.

About You  

• A degree or diploma with subsequent relevant experience or an equivalent combination of relevant experience and/or education training.

• An understanding of event management principles and/or social media engagement strategies or the capacity to rapidly acquire this knowledge.

• A commitment to customer service with experience in stakeholder engagement and internal service provision.

• Demonstrated competency in high level written, oral and interpersonal communication and negotiation.

• Proven experience in effective and positive communication and the ability to utilise these skills to improve work processes in challenging situations.

• Demonstrated experience with Microsoft Office Suite 365 and the ability to learn software that supports events and engagement activities.

• Proven capacity to prioritise work across multiple projects often with conflicting deadlines.

• Be able to exercise initiative and judgement as appropriate.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 

Questions? 

For more information about this opportunity, please contact Dony Rodriguez (School of Law) at [email protected] or Cassandra Hughes (School of Economics) [email protected]     

For application queries, please contact [email protected] stating the job reference number (below) in the subject line. 
 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume

Other Information 

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion .  We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity , LGBTQIA+ , cultural and/or linguistic , Aboriginal and/or Torres Strait Islander peoples , or people with a disability . Accessibility requirements and/or adjustments can be directed to [email protected] .

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Wednesday 8th May 2024 at 11.00pm AEST (Job Reference Number - R-36486).