Administrative Assistant<!---->

The University of Newcastle, Australia

Updated: 17 days ago
Location: Newcastle, NEW SOUTH WALES
Job Type: PartTime

  • Contribute to the administration and promotion of STEM Workshops and Science Shows 
  • Work in a dynamic and multifaceted environment where no two days are the same
  • Gain exposure to various aspects of project delivery, stakeholder engagement, and administrative operations

Reporting directly to the SMART Program Team Leader, the Administrative Assistant plays a pivotal role in ensuring the smooth organisation, delivery, and communication of outreach and engagement activities. This position provides essential office and administrative support, contributing to the effective functioning of the SMART Program.

Your responsibilities will include:

  • Identifying and booking suitable venues for SMART Program activities.
  • Assisting in coordinating travel arrangements for SMART staff, including accommodation, vehicles, approvals, travel briefings, and travel diaries.
  • Aiding in data collection and recording, encompassing activity information, expenditure, participant numbers, and demographics.
  • Supporting the processing of financial transactions.
  • Preparing resources such as drafting, printing, photocopying, and laminating.
  • Assisting in advertising and communicating SMART activities
  • Building relationships with SMART Program staff and stakeholders

This Fixed Term position is part time 2 days per week for 12 months at a HEW 4 Higher Education Level and will be based at Callaghan Campus (Awabakal and Worimi land), with opportunity for extension.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni . 

About the Unit

The SMART Program is dedicated to advancing STEM education (Science, Technology, Engineering, and Mathematics) through high-quality workshops and Science Shows. Operating within a dynamic and multifaceted environment, SMART collaborates with various stakeholders to deliver impactful outreach and engagement activities for school students across NSW, Victoria, and Queensland.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

  • The remuneration for this position is pro rata from $71,626 - $77,858 FTE. + superannuation and is commensurate with skills and experience
  • Flexible working arrangements (in line with the University’s Flexible Work Policy
  • 17% super and salary packaging
  • Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
  • Discounts in private health insurance, gym memberships, software, travel and more
  • Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

  • Your resume
  • A cover letter outlining your motivation to apply for this opportunity
  • A statement addressing the Essential Criteria listed below:
  • Completion of a diploma or degree level qualification and subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
  • Well-developed written and verbal communication skills together with a proven ability to positively interact effectively with a diverse range of internal and external stakeholders.
  • Demonstrated proficiency in the use of Microsoft Office applications and corporate IT systems.
  • Well-developed problem-solving skills, exceptional attention to detail, high level organisational skills with the ability to meet competing deadlines. 

    • Please upload your Cover Letter and response to the requested Criteria as one PDF document.

    Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words). 

    For specific position enquiries, please contact Shelley Wilson, Team Leader on (02) 49217187 or via email [email protected]

    Having Difficulties? Please reach out to us: [email protected]

    Closing date: Sunday, 14 April 2023 at 11.59pm AEST

    We are excited to be Looking Ahead with you


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