Administrative Assistant (Faculty Arts, Design & Architecture)

Apply now Job no:521947
Work type:full time
Location:Sydney, NSW
Categories:Administration, Business Development / Industry Engagement

• Employment Type: Full Time, Fixed Term for 12 months (35-hour week)
• Remuneration Level 4: $75,927 - $80,094 + 17% Superannuation 
• Location: Kensington, NSW (the successful candidate will be required to work on campus  4-5 days a week)
• Belong to a vibrant campus community, where dreamers are doers.

Why The Role Matters:

UNSW isn’t like other places you’ve worked! We are a large organisation with a diverse and talented community where dreamers are doers. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Be part of vibrant campus community with many training and development opportunities available to you.
The Administrative Assistant takes a responsible role in the establishment, maintenance and improvement of office systems, policies and procedures to ensure efficient operation and excellent customer service provision. This role will primarily support the School office teams, working closely with other school administrative staff under the direction of the School Managers. The Administrative Assistant may also provide general administrative support to the Dean’s Unit under the direction of the Operations Manager. This position is situated in a team-based environment where during peak times the sharing of roles and the collaborative support for the work of colleagues may occur.

Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Provide pro-active, practical and efficient administrative services to the Head of School, Deputy Heads of School, School Manager and Senior Academic Staff, including (but not limited to) diary management, correspondence, travel and accommodation organisation.
• Provide effective advice relating to administrative guidelines, processes and activities to academic staff within allocated school whilst developing and maintaining effective and collaborative relationships with a range of internal and external stakeholders to support and facilitate service delivery.
• Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency ensuring all activities comply with UNSW and faculty/school guidelines and processes.
• Oversee the general administrative/clerical duties in the School office (eg. typing, filing, photocopying, accepting/arranging deliveries and couriers, mail sorting, etc.).
• Respond to a range of in-person, telephone and email enquiries in relation to travels, expense reimbursement, recruitment, purchasing and event organisation from internal and external stakeholders, and initiate action or refer the enquiry, as required.
• Develop and maintain filing systems, spreadsheets, databases, websites and other administrative systems.

Skills and Experience: 

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Associate diploma or equivalent combination of qualifications and work experience.
• Strong organisational skills including ability to prioritise tasks and duties in order to meet deadlines.
• Excellent customer service, interpersonal, written and oral communication skills.
• Demonstrated experience in a range of computing skills including word processing, spreadsheets, and databases and a willingness to learn new systems.
• Ability to work effectively and with high level of attention to detail in a busy office.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Monday 8th January 2024 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages). A copy of the full PD:  Position Description - Administrative Assistant.pdf .

Due to university shutdown, we will be in touch in January 2024 after the submission deadline closes with an update on applications.

Get in Touch:

If you have any queries about the role, please contact Ashleigh Hamilton at [email protected] .  

If you have any questions regarding the recruitment process, please contact Allyssar Hamoud, Talent Acquisition Coordinator at [email protected]

Please note, any applications sent to the contacts above will not be accepted.

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised:12 Dec 2023 AUS Eastern Daylight Time
Applications close:08 Jan 2024 AUS Eastern Daylight Time